Executive Search for Treasurer

31 January 2023 Executive Search for Treasurer The University of Colorado is seeking proposals from qualified executive search firms to serve as Consultant for the identification and recruitment of candidates and hiring for the role of Treasurer. 31 January 2023 Open 1/31/2023 3:30 PM MST Type Request for Documented Quote Close 2/7/2023 12:00 PM MST Number PSC-U-1684 Currency US Dollar Payment Terms 0% 0, Net 30 31 January 2023 Contacts Elise Ridgway elise.ridgway@cu.edu 31 January 2023 Commodity Codes Commodity Code Description 13 Professional Services & Training 31 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 2023 mailto:elise.ridgway@cu.edu All responses must be submitted via CU solicitation portal at

target="_blank">www.cu.edu/psc/solicitations by date and time noted above. All questions or proposals must be submitted using the solicitation portal. Questions or proposals that are emailed to the Purchasing Agent will not be accepted. SECTION I. BACKGROUND AND OVERVIEW A. BACKGROUND: The University of Colorado plays a profound role in the lives of individuals, businesses, and communities throughout Colorado, across the country and around the world. More than half a million alumni are leaders in business, science, the arts, health care and their communities, and they’re joined by some 15,000 more each year. The University of Colorado is comprised of four campuses: the Denver Campus, Anschutz Medical Campus, Colorado Springs Campus, and Boulder Campus. CU also has a Central Administration office “System”, and a separate Foundation. The University of Colorado is a public research university with multiple campuses serving Colorado, the nation, and the world through leadership in high-quality education and professional training, public service, advancing research and knowledge, and state-of-the-art health care. The University employs 37,000 faculty & staff, has an enrollment of 67,000 students, and operates with an annual budget of approximately $5B. The University is the third largest employer in the State, provides a $12B impact to the economy of Colorado, and has fostered 190 start-up companies in the past 25 years. Additionally, the University has produced five Nobel Prize winners in Physics and Chemistry, features the #1 ranked hospital in the State, and boasts 20 astronauts. The University is first in NASA research funding, performed the first liver transplant, and is ranked the #1 Alzheimer’s disease Center. University of Colorado’s website (https://www.cu.edu/) provides additional information. B. OVERVIEW: The University of Colorado is seeking proposals from qualified executive search firms to serve as Consultant to the Board of Regents and search committee for the identification and recruitment of prospective candidates and eventual hiring for a new University Treasurer. The firm must have a proven track record of workign with and placing diverse (race, ethnicity, gender) candidates. SECTION II. STATEMENT OF WORK The successful bidder will work with the search committee to coordinate the following activities: 1. Meet with the University of Colorado hiring committee or proxy to gain an understanding of the position being filled. A job description for this role can be found in the Buyer’s Attachments portion of this DQ. 2. Develop the strategy for identifying qualified candidates 3. Provide any University of Colorado candidacy received and reasons for acceptance or rejection as a candidate 4. Bring forth a diverse (i.e. race, ethnicity, gender) slate of appropriately vetted candidates, including summary notes on experience, interview presentation, and highlights of candidacy 5. Assist in the evaluations of perceived strengths and weaknesses of each candidate during the process 6. Maintain schedules and timetables for the selection process 7. Coordinate interviews with short-listed candidates 8. Track diversity of candidate pool and report diversity search committee chair and provide final information to Human Resources, including race, ethnicity, and gender 9. Provide a search advocate Candidate Interviews The successful firm will work with the search committee to coordinate interviews. The University of Colorado welcomes input from the successful firm as to the interview phase. Description https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado Offer Coordination and Acceptance The Successful Search Firm will assist the search committee and Employee Services with compensation and benefit package. The successful firm should preliminarily discuss compensation requirements with the preferred candidate when the search committee has determined an offer is appropriate. This information will be reviewed by the search committee chair to develop an offer of employment. This process will continue until agreement is reached and a confirmation letter is forwarded. ADA/Accessibility All products and services must be universally accessible to all members of the University of Colorado community regardless of mobility, vision, hearing, cognitive, developmental ability level or diagnosis that substantially limits daily life activity as mandated by the Americans with Disabilities Act as Amended (2008) and Section 508 of the Rehabilitation Act (1973). Minimum Mandatory Requirements: Bidders must have demonstrated prior experience filling similar roles for Treasurers or other executive finance roles in the last 18 months. Term of Contract: The term of the contract shall commence upon the date of the executed contract and shall remain in effect until all services and requirements purchased in conjunction with this DQ have been accepted by the University's authorized representative. Sample Contract: The successful bidder will be required to sign the University contract. A Sample of the University contract can be located under the "Buyer Attachments" section of this solicitation. SECTION III. PROPOSAL SUBMISSION All specific response items represent the minimum information to be submitted. Deletions or incomplete responses in terms of content or aberrations in form may, at the University's discretion, render the response non-responsive. Late proposals may not be accepted. It is the responsibility of the supplier to ensure that the proposal is submitted on or before the proposal opening date and time. Communication Any and all communication with University of Colorado shall be accomplished through the Procurement Service Center’s CU Solicitation portal at www.cu.edu/psc/solicitations. All questions or proposals must be submitted using the solicitation portal. Questions or proposals that are emailed to the Purchasing Agent will not be accepted and may result in disqualification. Response Criteria  Proposals that do not follow the Rules and Conditions contained herein, follow the described format of this DQ, and/or do not provide responses to information requested may not be considered.  University of Colorado reserves the right to reject any and all proposals, wholly or in part, and waive any irregularities in the DQ process.  All proposals must include all elements listed in the DQ Response Requirements section below.  Taking exception to any item as detailed in this DQ, may deem response non-responsive. Non-discrimination in Employment University of Colorado, as an Equal Opportunity Employer, complies with federal and state laws prohibiting discrimination, including Title VI and Title VII (with Amendments) of the 1964 Civil Rights Act, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1974 as amended 38 USCO20-12. It is the policy and practice of University of Colorado to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics. Inquiries or complaints should be addressed to Human Resources, 1800 Grant Street, and 4th Floor, Denver, CO 80230. Non-Discrimination for all contracts for goods or services which the Contractor enters into in connection with performance of services under this Contract, the Contractor agrees as follows: The Supplier shall not discriminate against any employee or applicant for employment because of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender, sexual orientation, veteran status, or weight. The Contractor shall take affirmative action to ensure that applicants are employed and employees are treated during employment without regard to their age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender, sexual orientation, veteran status, or weight. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. Vendor Contractor shall comply with all published rules, regulations, directives, and orders of the Michigan Civil Rights Commission (“the Commission”). OFFEROR RESPONSE FORMAT: Please upload a single document in the following format in the “Questions” portion of this DQ. TECHNICAL PROPOSAL Cover Letter:  Include a cover letter introducing your company, summarizing your qualifications, and a brief summary of your methodology. Letters of Recommendation:  Provide at least three (3) letters from previous customers detailing the work that your firm has provided and the outcome of that work.  Provide contact info for at least three (3) other previous accounts of similar scope. References may be contacted at any time during this solicitation process to determine an offeror’s responsibility. Include, at a minimum, the following information: 1) company name; 2) contact name; 3) phone number; 4) email address; 5) brief description of project scope and value; 6) status of project. Experience and Capability of Firm:  Bidders must provide a description of their experience and strategy with similar positions.  Bidders must provide a description of the capability and experience of firm that would inform the committee's decision to select a search firm, including experience filling similar positions for decentralized, complex organizations; experience working with public institutions of higher education (including experience with academic medical centers).  Bidders must provide evidence of success in identifying and placing diverse (i.e. race, ethnicity, gender,) candidates, including any established processes for conducting inclusive searches, and evidence of longevity of the placements.  Bidders must provide a description of the capability and experience of the search team assigned to this engagement. Provide resumes and relevant search experience of personnel assigned to this project. Approach to Scope of Work:  Bidders must provide a description of how the firm plans to complete the tasks as set forth in Section II: Statement of Work. Include a description of how the firm will work with the University to provide these services.  Bidders must provide a description of how the firm intends to conduct a search with high public interest  Bidders must provide a description of your process to preserve candidate confidentiality  Bidders may be required to give a presentation followed by a question and answer session.  Bidders must describe their polices around a performance guarantee period for any eventual hire. Financial Proposal:  Bidders must provide complete pricing for the total, proposed solution according to the information provided in this solicitation.  Bidders must provide detailed pricing for their proposals making certain to itemize/detail the costs for all proposed products and/or services.  Any items, products or services that would result in additional charges must be clearly presented and explained.  All prices and rates are guaranteed to be firm. Late proposals may not be accepted. It is the responsibility of the supplier to ensure that the proposal is submitted on or before the proposal opening date and time. SECTION IV. EVALUATION AND AWARD A. PROPOSAL EVALUATION All quotes submitted in response to this solicitation will be reviewed for responsiveness by the Purchasing Agent prior to referral for final evaluation. All responsive quotes will be evaluated in accordance with the criteria described below. Any contract forthcoming from this solicitation will be awarded to the supplier whose quote is deemed to be the most advantageous to the University. The University will take a multi-phased approach to evaluating proposals. Written proposals will be evaluated by an evaluation committee before presenting their initial findings to the Board of Regents. The evaluation committee will provide the Board of Regents a recommended short list of one or more suppliers to invite to present to the University. Please note that the date for presentations has not yet been set. If your company is invited to give a presentation to the evaluation team, the dates may not be flexible. After the presentations from short-listed suppliers, the evaluation committee will use additional information and clarification received in this phase to advise their decision of which firm they wish to award. The University, at its discretion, may utilize a Best and Final Offer (BAFO) stage. If this phase is utilized, the Purchasing Agent shall submit to the supplier most likely to receive the award, requests for specific clarification and allow suppliers to enhance their pricing. The Purchasing Agent shall coordinate the supplier's responses for review by the evaluation team. The Purchasing Agent shall be the SOLE point of contact throughout the process for all suppliers. Please note that the date for the BAFO stage has not yet been set. If your company is invited to participate in this stage, the dates may not be flexible. If the University requests Best and Final Offers by short-listed suppliers, evaluation team members may revise their initial scores based upon additional information and clarification received in this phase. In lieu of revising scoring, the University reserves the right to evaluate BAFOs by use of a narrative. Any resulting contract from this solicitation will be awarded to the supplier whose overall offer is deemed to be the most advantageous to the University as determined by the evaluation team. The PSC purchasing office, after review and approval of the evaluation team's written recommendation, will notify all suppliers via a posting on the University of Colorado's Sourcing website of the results of the solicitation evaluation. The posting will be an announcement of award. In preparing responses, suppliers should describe in sufficient detail how they propose to develop and implement the solution specified. Specific factors will be applied to proposal information to assist the University in selecting the most qualified candidate for this contract. Evaluation criteria that will be used are as follows: Relevant Experience of the Firm  Experience & strategy with hiring similar positions  Experience & strategy with similar level searches for a multi-campus system  Experience & strategy to source competitive and diverse candidates  Suppliers solicited and unsolicited references Relevant Experience of the Personnel  Named personnel dedicated to this search  Description of account management team including role, seniority, and estimated level of time dedicated to this search Clear and Detailed Search Strategy  Supplier’s experience conducting searches with high public interest  Approach to candidate confidentiality  Approach to candidate screening and due diligence Cost A presentation and/or demonstration may be requested by “short-listed” vendors prior to award. However, a presentation/demonstration may not be required, and therefore, complete information should be submitted with your quote. B. DETERMINATION OF RESPONSIBILITY OF THE OFFEROR The University of Colorado Procurement Rules state a Purchasing Agent shall make purchases from, and award Contracts to, Responsible suppliers only. The University reserves the right to make its supplier responsibility determination at any time in this solicitation process and may not make a responsibility determination for every supplier. Factors to be considered in determining whether the standard of responsibility has been met include whether a supplier has: 1. availability of the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain them as necessary to indicate the capability to meet all contractual requirements 2. satisfactory record of performance; 3. a satisfactory record of integrity; 4. the legal authority to contract with the University; and 5. supplied all necessary information in connection with the inquiry concerning responsibility. The supplier shall provide information requested by the University in the Questions section concerning the supplier’s responsibility. The University reserves the right to request further information as it deems necessary to determine the supplier's responsibility. If the supplier fails to supply the requested information, the University shall base the determination of responsibility upon any available information or may find the supplier non-responsible if such failure is unreasonable. Bidders must provide evidence of success in identifying and placing diverse (i.e. race, ethnicity, gender,) candidates, including any established processes for conducting inclusive searches, and evidence of longevity of the placements. Required to View Event Prerequisites Required to Enter Bid 31 January 2023 1. Please review and accept 2. Please review and accept. 3. Please review and accept. 4. Please review minimum insurance requirements. 5. Please review and accept 31 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 2023 Buyer Attachments 1. University of Colorado Sample Documented Quote Agreement.docx 2. Treasurer CIO and AVP for Budget Finance- DRAFT.pdf 31 January 202331 January 202331 January 202331 January 202331 January 202331 January 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTIwOTU1LTEzMjQyNDE0MTZVbml2ZXJzaXR5IG9mIENvbG9yYWRvIFNhbXBsZSBEb2N1bWVudGVkIFF1b3RlIEFncmVlbWVudC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTIwOTU1LTEzNzQ1OTc1NTJUcmVhc3VyZXIgQ0lPIGFuZCBBVlAgZm9yIEJ1ZGdldCBGaW5hbmNlLSBEUkFGVC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Instructions: 1.1 General Supplier Information - Provide principal contact information for this solicitation, including address, telephone number, fax number, e-mail, and website (if applicable). 1.2 List any exceptions to this solicitation document. Please note that significant exceptions may deem your proposal nonresponsive. 1.3 USE OF SUBCONTRACTORS/PARTNERS - There may be areas for use of subcontractors or partners in this project. The University encourages use of small businesses wherever viable. If you are utilizing this approach, provide a list of the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the University will contract solely with your company, therefore subcontractors/partners remain your sole responsibility. 1.4 Technical Proposal - Provide a complete description of the deliverables and/or servicesto be provided as described in Section III. Proposal Submission. 1.5 CONTRACT - List any variances to the Universities Sample Contract - Terms and Conditions. If none, Bidder must indicate. 31 January 202331 January 202331 January 202331 January 202331 January 2023 Product Line Items Product Line Items There are no Items added to this event. 31 January 202331 January 202331 January 202331 January 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 TOTAL PROPOSAL COST 1 EA - Each 31 January 202331 January 202331 January 2023