Maine Regional School Transportation Safety Conference

"DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES\n\nDIVISION OF PROCUREMENT SERVICES\n\nSTATE OF MAINE\n\nPROCUREMENT J USTIFICATION FORM (PJ F)\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. Allresponses (except signatures)\nmust be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nofProcurement Services intranetsite (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\nDepartment Office/Division/Program: | Maine School Safety Center\n\nDepartment Contract Administrator or\nGrant Coordinator: | Cheryl Brackett\n(If applicable) Department Reference\n\n#\nAmount: Advantage CT /RQS %\n(Contract/Amendment/Grant) # 22,100,00 # AUSDAZPZITA\nCONTRACT | Proposed Start Date: | 4/1/2023 Aalen EIN 6/30/2023\nOriginal Start Date:

Effective Date:\nZMENDMERT Previous End Date: New End Date:\nGRANT Project Start Date: Grant Start Date:\nProject End Date: Grant End Date:\n\nMaine Association of Pupil Transportation, 108 Learning Lane,\n\nVendor/Provider/Grantee Name, Farmington ME 04938\n\nCity, State:\n\nBrief Description of\nGoods/Services/Grant:\n\nPART II: J USTIFICATION FOR VENDOR SELECTION\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\n\nMaine Regional School Transportation Safety Conference\n\nU A. Competitive Process U G. Grant\n\n[1 B. Amendment [1 H. State Statute/Agency Directed\nX C. Single Source/Unique Vendor [1 I. Federal Agency Directed\n\nU D. Proprietary/Copyright/P atents U J. Willing and Qualified\n\n[] E. Emergency [1 K. Client Choice\n\nU F. University Cooperative Project U L. Other Authorization\n\nREV 11/18/2021 Page 1of3\n" "Procurement] ustification Form (PJ F)\n\nPlease respond to ALL ofthe questions in the following sections.\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need forthe goods, services or grant to\nsupplementthe response in Part.\nThe purpose of this Contract is to provide a Maine Regional School Transportation Safety Conference per 29-A\nM.R.S.8 2303 and Code of Maine Regulations (05-071 CMR Chapter 81 (4)) School Transportation Safety.\n\nThe Provider shall deliver a school transportation conference, focused on school bus driver and student safety,\nthat supports the minimum training requirements for transportation employee in-service safety practices. The\nconference shall be in-person.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\n\nMaine Association for Pupil Transportation (MAPT)is a nonprofit organization of school transportation. They\nhave the experience and access to people that make them uniquely qualified for this service. The conference\nthat MAPT provides is taught by transportation directors from throughouttthe state. They do not charge for the\nsessions. The directors are seasoned school bus drivers and know the industry well. They volunteer their time\nto present atthe conferences and assure thatitruns smoothly. The contract provides the association funds to\ntravel to five different regions of the state. Sessions are thoughtfully planned to share knowledge of safety. The\ndirectors are well aware of currenttrends and safety practices. Drivers are brought up to date in changes in law,\nregulations and specifications. The technical and specialty knowledge is priceless because they have the\nhands-on knowledge of the requirements needed to be a safe driver.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\nThe Provider plans, organizes, markets, and deliver one Maine Regional School Transportation Safety\nConference FY23 thatis available to allschool administrative units (SAUs), atNO costto SAUs. The conference\nis in-person during the month of April 2023. Lunch is provided atthe regionals. Training materials, trophies cost\nof travel and hotels are also included as part oftthis contract.\n\n4. Describe the plan for future competition for the goods or services.\n\nThe future plan is to continue to support the bus drivers of our state by providing them with quality\ntraining atthe regional conferences and through the DOE Summit.\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE J OBS & RECOVERY PLAN (MJRP)\nDoes this request utilize ARPA/MJ RP funds?\n\n[IYes-IfYes, please attach the approved Business Case(s).\n\nX\n\nNo -IfNo, proceed to PartV.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\nSignature of requesting\nDepartment\u2019s Commissioner ID\n\n(or designee):\n\nREV 11/18/2021 Page 2 0f3\n" "Procurement] ustification Form (PJ F)\n\nTyped Name: Daniel A. Chuhta Date: 4/26/2023\n\nS ignature of DAFS DocusSigned by:\nProcurement Official: || William ).C. All\u0131n\n\n2D5B6E39F57EAAA...\nTyped Name: | william J.E. Allen Date: | 5/8/2023\n\nNOI 0520230428 05/08/2023 - 05/14/2023\n\nREV 11/18/2021 Page 3 of 3\n\n" "Certificate Of Completion\n\nEnvelope Id: 7F16DF7385514E 1CAB3C3A21326AF4CB\n\nSubject: Please DocuSign This Document\nSource Envelope:\n\nDocument Pages: 3\n\nCertificate Pages: 1\n\nAutoNav: Enabled\n\nEnvelopeld Stamping: Disabled\n\nSignatures: 1\nInitials: 0\n\nTime Zone: (UTC-05:00) Eastern Time (US & Canada)\n\nRecord Tracking\n\nStatus: Original\n\n4/26/2023 4:21:47 PM\nSecurity Appliance Status: Connected\nStorage Appliance Status: Connected\n\nSigner Events\n\nDaniel A. Chuhta\n\nDaniel.Chuhta@ maine.gov\n\nDeputy Commissioner\n\nMaine Department of Education\n\nSecurity Level: Email, Account Authentication\n(None)\n\nElectronic Record and Signature Disclosure:\nNot Offered via DocuSign\n\nIn Person Signer Events\nEditor Delivery Events\nAgent Delivery Events\nIntermediary Delivery Events\nCertified Delivery Events\nCarbon Copy Events\nWitness Events\n\nNotary Events\n\nEnvelope Summary Events\n\nEnvelope Sent\nCertified Delivered\nSigning Complete\nCompleted\n\nPayment Events\n\nHolder: Daniel A. Chuhta\nDaniel.Chuhta@ maine.gov\n\nPool: StateLocal\n\nPool: Maine Department of Education\n\nSignature\n\nDD\n\nSignature Adoption: Uploaded Signature Image\nUsing IP Address: 72.231.250.95\n\nSignature\nStatus\nStatus\nStatus\nStatus\nStatus\nSignature\nSignature\n\nStatus\n\nHashed/E ncrypted\nSecurity Checked\nSecurity Checked\nSecurity Checked\n\nStatus\n\nDocuSign\nStatus: Completed\n\nEnvelope Originator:\n\nDaniel A. Chuhta\nDaniel.Chuhta@ maine.gov\nIP Address: 64.207.219.136\n\nLocation: DocuSign\n\nLocation: DocuSign\n\nTimestamp\n\nSent: 4/26/2023 4:21:47 PM\nViewed: 4/26/2023 4:21:57 PM\nSigned: 4/26/2023 4:22:17 PM\nFreeform Signing\n\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\nTimestamp\n\nTimestamps\n\n4/26/2023 4:21:48 PM\n4/26/2023 4:21:57 PM\n4/26/2023 4:22:17 PM\n4/26/2023 4:22:17 PM\n\nTimestamps\n"