J041--Ice Machine Preventive Maintenance (Base with Four Option Years) Oklahoma City VA Health Care System Oklahoma City OK 73104

Ice Machine Preventive Maintenance Service Oklahoma City VA Health Care System VA Medical Center Oklahoma City, OK. 73104 BRIEF SCOPE OF WORK (This is for information only) Ice Machine Preventive Maintenance Services in accordance with the terms and conditions stated within this abbreviated Performance Work Statement (PWS). The subsequent solicitation is planned to be a Base with Four possible Option Year(s) Contract. This is a Request for Information (RFI) Only for Market Research purposes, no Award will be made from this RFI. INSPECTION SERVICES: General: Contractor shall provide scheduled semi-annual preventive maintenance services (twice a year) of ice makers as specified within all updated manufacturer specifications and requirements. Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its

original construction and finish. Contractor must have adequate insurance protection against negligent work and other forms and follow all federal, state, local regulations related to this requirement. All gauging and measurement equipment used shall be calibrated prior to use (within 1 calendar year) according to manufacturer s specifications or a standard traceable to the National Bureau of Standards. Inventory: Unit Brand Model # Serial # PMI# 1 Follett 110CT400A 30B1 635-EE55012 2 Hoshizaki DCM-240BAE D00790L 635-EE29465 3 Hoshizaki DCM-240BAE G13015H 635-EE24145 4 Hoshizaki DCM-240BAE G02439A 635-EE23124 5 Hoshizaki DCM-240BAE E00914A 635-EE53839 6 Hoshizaki DCM-240BAE D00677J 635-EE53840 7 Hoshizaki DCM-240BAE D00790L 635-EE29465 8 Hoshizaki DCM-240BAF B15856E 635-EE51926 9 Hoshizaki DCM-240BAF J02735L 635-EE26665 10 Hoshizaki DCM-240BAF J02842L 635-EE26669 11 Hoshizaki DCM-240BAF J02746L 635-EE26666 12 Hoshizaki DCM-240BAH H00645E 635-EE25010 13 Hoshizaki DCM-270BAH P15126A 635-EE29466 14 Hoshizaki DCM-270BAH S01650B 635-EE33725 15 Hoshizaki DCM-270BAH T26053G 635-EE40996 16 Hoshizaki DCM-270BAH P15113A 635-EE29463 17 Hoshizaki DCM-270BAH C09967K 635-EE54221 18 Hoshizaki DCM-270BAH N04542J 635-EE29335 19 Hoshizaki DCM-270BAH V20892H 635-EE148837 20 Hoshizaki DCM-270BAH S01644B 635-EE33724 21 Hoshizaki DCM-270BAH P15118A 635-EE29462 22 Hoshizaki DCM-270BAH S02894G 635-EE34122 23 Hoshizaki DCM-270BAH D12662G 635-EE57482 24 Hoshizaki DCM-270BAH D02447F 635-EE56369 25 Hoshizaki DCM-270BAH D01727D 635-EE55769 26 Hoshizaki DCM-270BAH D12665G 635-EE57481 27 Hoshizaki DCM-270BAH C09964K 635-EE54219 28 Hoshizaki DCM-270BAH S01608B 635-EE33726 29 Hoshizaki DCM-270BAH P15120A 635-EE29464 30 Hoshizaki DCM-270BAH P15117A 635-EE29618 31 Hoshizaki DCM-270BAH B05398B 635-EE51791 32 Hoshizaki DCM-270BAH C08700E 635-EE53470 33 Hoshizaki DCM-270BAH A02013A 635-EE49711 34 Hoshizaki DCM-270BAH C09960K 635-EE54220 35 Hoshizaki DCM-270BAH S02188D 635-EE34113 36 Hoshizaki DCM-270BAH V20899H 635-EE48836 37 Hoshizaki DCM-270BAH N03701D 635-EE24146 38 Hoshizaki DCM-270BAH R00631M 635-EE31979 39 Hoshizaki DCM-270BAH A02037A 635-EE49474 40 Hoshizaki DCM-270BAH A03414G 635-EE50485 41 Hoshizaki DCM-270BAH E05609E 635-EE60273 42 Hoshizaki DCM-270BAH F00195H 635-EE62142 43 Hoshizaki DCM-450BAE F01327D 635-EE21685 44 Hoshizaki DCM-450BWE C10066L 635-EE19926 45 Hoshizaki DCM-450BWE E10368L 635-EE21374 46 Hoshizaki DCM-450BWE E10359L 635-EE21373 47 Hoshizaki DCM-500BAH V31396H 635-EE48838 48 Hoshizaki DCM-500BAH V31313G 635-EE48315 49 Hoshizaki DCM-500BAH V11684M 635-EE49473 50 Hoshizaki DCM-500BAH M03820D 635-EE28294 51 Hoshizaki DCM-500BAH V31369H 635-EE48484 52 Hoshizaki DCM-500BAH V11674M 635-EE49472 53 Hoshizaki F-330BAH A01653H 635-EE51138 54 Hoshizaki F-330BAH A01454E 635-EE50590 55 Hoshizaki F-330BAH A01588F 635-EE50588 56 Hoshizaki F-330BAH A01459E 635-EE50589 57 Hoshizaki KM-500MWE G15876F 635-EE78966 58 Hoshizaki KM-500MWE G15874F 635-EE36908 59 Hoshizaki KM-500MWH Q03705C 635-EE78965 60 Hoshizaki KM-500MWH Q03708C 635-EE54932 61 Manitowoc QM45A 310233821 635-EE79099 Deliverables and Performance: Semi-Annual Preventive Maintenance services are to be performed during the following time periods: 2nd Quarter: January thru March of contract year. 4th Quarter: July thru September of contract year Maintenance Services for Ice Makers: Ice Makers shall be serviced in accordance with manufacturers recommendations on a semi-annual basis. Manufacturers servicing recommendation and manuals are located at the following locations: Hoshizaki: http://hoshizakiamerica.com/manuals/ Manitowoc: https://www.manitowocice.com/Downloads#Document-Finder Follett: https://www.follettice.com/tech-support-and-resources/technical-documentation?field_resource_industry_target_id=1 Additional Requirements: At completion of servicing, each unit will be initialed and dated. Filter changes will be performed during each maintenance cycle. Exterior cleaning to be completed. Only two units can be services at one time unless given prior permission by COR. Oklahoma City Maintenance Staff will bring units to designated onsite servicing area. Units shall be serviced onsite at the Oklahoma City VAMC. Contractor shall only use cleaning and sanitizing products in accordance with manufacturer s instructions. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled work will be performed only during VAMC s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Vendor shall provide at least two weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Only two ice makers at a time can be out of service for the inspection, service and cleaning procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work. Check in/out procedures: Prior to commencement of and immediately after each service visit, the contractor and/or contractor s authorized repair technician must check in and out with the VAMC COR. FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays. Federal holidays consist of New Year s Day, Martin Luther King Jr. s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas. DOCUMENTATION: Contractor shall provide this VA HCS with individual service reports, which describes the inspection services performed on each piece of equipment. Provide complete written report of the inspection fully describing all services performed and certification that unit has been cleaned and sanitized. The report shall contain copies of preventive maintenance procedures used along with any logs taken. Furnish report within two weeks of each facility inspection by email to the COR. All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit. PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. RESPONSE REQUESTS: Contractor shall only respond to requests for service from VA HCS CO or COR. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government. CHECK IN/OUT PROCEDURES: Prior to commencement of, and immediately after each service visit, the Contractor or his authorized repair technician must check in and out with the VA HCS COR (during normal working hours). Contractor will be required to obtain contractor badges provided by the VA HCS. LIABILITY INSURANCE: Contractor must provide this VA HCS with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA HCS. INFORMATION SECURITY: The C&A requirements do not apply, and a Security Accreditation Package is not required. Location of performance Oklahoma City VA Health Care System VA Medical Center 921 NE 13th St Oklahoma City OK 73104 IMPORTANTR NOTE: This RFI (Request for Information) is for information only. No award will be made from this RFI. Please communicate via e-mail to Lance.Davis2@va.gov by COB March 8, 2021 as to your company s ability to perform service per this brief Scope of Work. If interested, please provide the following: Please state your company s business size Please provide DUNS number If you have a FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable