Food Service Milk Bid

SFSP*: The summer food service program serves around 280 students daily. The SFSP program operates from the 1st Tuesday after Memorial Day until the 1st Friday in August at the Mulvane Middle School. One Delivery per week for the summer program is acceptable. This institution is an equal opportunity provider. Mulvane USD 263 Milk Daily Usage 0% fat (skim) Chocolate Milk 1/2-pint carton 1000 0% fat (skim) Strawberry (not used for SFSP*) 1/2-pint carton 145 (add to choc count if not available) 1% fat White Milk 1/2-pint carton 230 Order and Handling: 1) Deliveries shall be made on 2-3 non consecutive school days, Monday through Sunday, on a regularly scheduled basis each week at each school building. 2) Deliveries shall be made at a time agreed upon by both parties (Night drops are acceptable). 3) Drivers will rotate & stock milk coolers. 4) Drivers will leave milk cartons in cases when placing them in the cooler. 5) Deliveries will be made to the following sites: Munson Elementary 1007

Westview Drive Mulvane, KS 67110 Mulvane Grade School* 411 S.E. Louis Boulevard Mulvane, KS 67110 Mulvane Middle School 915 Westview Drive Mulvane, KS 67110 Mulvane High School 1900 N Rock Rd Mulvane, KS 67110 Payments: 1) Payment of account will be made within 30 days from receipt of invoice. All bills are to be sent to the following address: Mulvane USD 263 PO Box 130 Mulvane, KS 67110 2) Credits: Credits will be given by the supplier for any product shortage, defective packages or unsatisfactory products as deemed by the SFA. 3) Statements: Statements are to clearly identify each SFA site activity by invoice number and show a total amount due for that week’s activity for each SFA site. Any errors or past due balances must be submitted for review and payment requested within 30 days of receipt of payment. OTHER: 1) HACCP: Successful bidders must submit documentation of HACCP compliance upon notification of being selected for the awarded contract. Any bidder without HACCP compliance documentation will be eliminated as a potential vendor to SFA cafeterias. 2) Bidder Contact Information Name of company submitting this bid: ________________________________________________ Printed name of person signing this form: ________________________________________________ Telephone #: ________________________________________________ Mailing address: ________________________________________________ E-mail address: ________________________________________________ (Bid notices are furnished via email) Date: ________________________________________________ _____________________________________________________________________ _______________________________ Signature Date Bids must contain the signature of a duly authorized officer of the organization. This institution is an equal opportunity provider. 1) Bidder Agrees to: The undersigned hereby agrees to furnish to the SFA, milk products as requested in this solicitation document and also certifies that: ● no person acting or employed by the SFA is directly involved in preparation of the bid or in any portion of the profits which may be derived there from; and ● as required by the regulations implementing Executive Order 12549, Debarment and Suspension, Title 7 CFR Part 3017, §3017.510, participants responsibilities, the bidder, by submission of this bid, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. ● Supply any required documentation regarding the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352), Debarment and Suspension (E.O.s 12549 and 12689) & the Buy American Provision as required by 7CFR Part 210.21 (d). As outlined on the last page of this bid document. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. Debarment and Suspension (E.O.s 12549 and 12689)-AII parties doing business with the Department of Agriculture should consult the Department's regulations for debarment and suspension found at 7 CFR 3017. No contract shall be made to parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Non-procurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension." This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees. Buy American Provision 1. As required by the Buy American provision, all products must be of domestic origin as required by 7CFR Part 210.21 (d). 2. 2. The District participates in the National School Lunch Program and School Breakfast Program and is required to use the nonprofit food service funds, to the maximum extent practical, to buy domestic commodities or products for Program meals. A "domestic commodity or product" is defined as one that is either produced in the US or is processed in the US substantially using agricultural commodities that are produced in the US as provided in 7 CFR Part 210.21 (d). 3. Exceptions to the Buy American provision should be used as a last resort; however, an alternative or exception may be approved upon request. To be considered for the alternative or exception, the request must be submitted in writing to a designated official, a minimum of 10 day(s) in advance of delivery. The request must include the: a. Alternative substitutes(s) that are domestic and meet the required specifications: i.Price of the domestic food alternative substitute(s); and ii.Availability of the domestic alternative substitute(s) in relation to the quantity ordered. b. Reason for exception: limited/lack of availability or price (include price) i.Price of the domestic food product; and ii.Price of the non-domestic product that meets the required specification of the domestic product. This institution is an equal opportunity provider.