Injector Repairs to T01-214 Truck

\n\nDepartment Office/Division/Program: | Maine DOT Region 2 Fleet\nDepartment Contract Administrator or\nGrant Coordinator: | Michael Colson\n(If applicable) Department Keferenee 101-214\nAmount:\n- 1 20240409000000001458\neonzelAmenimenGan) $ 6,729.00 Advantage CT /ROQOS #:\nCONTRACT | Proposed Start Date: | 3/11/2024 Proposed End Date: | 4/1/2024\nOriginal Start Date: Effective Date:\nAMENDMENT Previous End Date: New End Date:\nProject Start Date: Grant Start Date:\nGRANT Project End Date: Grant End Date:\nVendor/Provider/Grantee De O\u2019Connor Motors, Augusta me.\nCity, State:\nBrief Description of .\nBontisiSeniess/Grant Repairs to T01-214 a wheeler, was starting hard\n\nPART II: JUSTIFICATION FOR VENDOR SELECTION\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\n[1 A. Competitive Process ID G. Grant\n\nID B. Amendment DJ H. State Statute/Agency Directed\nC. Single Source/Unique Vendor DO Il. Federal Agency Directed\n\nOo D.

Proprietary/Copyright/Patents Oo J. Willing and Qualified\n\noO E. Emergency oO K. Client Choice\n\n[1 F. University Cooperative Project D L. Other Authorization\n\nREV 01/23/2024 Page 1 0f3\n" "DocusSign Envelope ID: 097DADF1-22E0-4FC9-A2D3-150A61698E74\nProcurement Justification Form (PJF)\n\nPlease respond to ALL ofthe questions in the following sections.\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part.\n\nThe truck was at the Northport camp, and having difficulty starting and currently the region doesn't have a\nDOT field technician at this location. With the region down 3 field technicians, and Fleet Augusta being down\n6 technicians, the decision was made to send to a vendor to diagnose/repair to get truck back into service.\nO\u2019Connor\u2019s had the availability to take the truck in for diagnosis and repair. These are the vendor technician\nrepair notes. (456669 Hooked up laptop and printed codes. None that would relate to a hard start.\nCheck fuel system for leaks. Found bowIl on fuel filter leaking ordered part from Portland. Hooked up\nlines and checked for compression in fuel. Has lots of air in fuel. Priced out injector kit _and called\ncustomer. May not need injector but will not know until apart. customer OK to do injectors anyway.\nOrdered parts and brought: truck in, drained coolant, removed air cleaner, egr pipe, pipe to air comp\nthen valve cover, broke one valve cover bolt in head, removed leaf springs from rockers, removed\nrocker assembly, removed injectors & cups, cleaned holes, installed new cups, wrote down cal. #s\nfrom new injectors & installed injectors torque to spec installed rocker assembly torqued to spec.\nadjusted valves, put leaf springs back on, had to replace some of the bolts for the leaf springs they\nwere rounding, got broken bolt out of head & installed valve cover, put the rest of the parts back on,\nput coolant in, R&R fuel filters, install boost sensor that was corroded hooked comp. up programed\ncalibration codes, cleared codes, primed fuel system started truck. Had Jake test drive, all good ck.\nfor hard start in the morning. road test again ok.)\n\nRepairs totaling $6,729.00 were made. The decision to move forward with these repairs was made\nconsistent with Maine DOT Fleet Management's guidance considering the vehicle\u2019s age, mileage, and\nanticipated replacement schedule. The estimated replacement cost for this vehicle is $200,974.25 The\ndecision to use a commercial repair facility was made after careful consideration of the availability and\nexpertise of Department personnel and the operational need to get the equipment back in service.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il.\nReference the RFP number, if applicable.\n\nThe Fleet Augusta heavy equipment shop is down six techs. Region 2 was down three field techs. The\nvendor for this work has Volvo trained technicians and along with all the special tools needed for the repair\nand replacement of the parts associated with the issue. The magnitude of this repair was considered, and\nthe logical decision was to send this unit to a vendor.\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was\nallocated to grantee.\n\nO\u2019Connor's is a Volvo vendor and we have had work done there in the past. They are able too efficiently and\ncost effectively do a repair of this significance due to factory/dealer training and special tooling. This repair\nwould not have been something the department could have cost effectively done and completed in a timely\nmanner.\n\n4. Describe the plan for future competition for the goods or services.\n\nIf we could convince more Volvo vendors and service facilities to move into more locations in the state, it\nwould potentially foster better competition.\n\nREV 1/23/2024 Page 2 of3\n"