Request for Proposals Integrated Pest Management Services for School Buildings

The City of Springfield (“City”), through its Department of Custodial Services Management – Facilities Division (“DCSM”), is seeking proposals from qualified firms to enter into a service agreement for on-call and as-needed pest control services to provide pest control services at various School district buildings located throughout the City of Springfield, MA. This will be for a continuous monthly monitoring treatment as needed, plus, may require additional emergency services. The Contractor must be Certified and Licensed by the Massachusetts Pesticide Board, and must only use Pesticides approved under the Families Protection Act of 2000. Contractor will be responsible for providing all necessary labor, supervision, materials, equipment and supplies for Pest Control Services. The City of Springfield reserves the right to add mutually agreed upon items/services at any time during the life of the contract(s). Contractor will be responsible for providing all necessary labor,

supervision, materials, equipment and supplies for the services specified in this RFP. The City of Springfield reserves the right to add mutually agreed upon items/services at any time during the life of the contract(s). The services in this project are subject to M.G.L. Chapter 30B, as well as other applicable statutes. The City reserves the right to solicit other proposals for work that is not a part of this proposal. Material markups will not be allowed. The initial term of this contract shall be for One (1) year. The City will also retain Two (2) one- year renewal options, to be used at its sole discretion. The contract value is estimated at One Hundred Thousand Dollars and 00/100 ($100,000.00) per year. Questions regarding the RFP should be in writing and delivered via email or facsimile (413) 787-6295 to: Office of Procurement Attn: Lauren Stabilo, Chief Procurement Officer City Hall – Room 307 36 Court Street Springfield, MA 01103 lstabilo@springfieldcityhall.com All inquiries related to the requirements should prominently refer to “RFP No. 23-039, Integrated Pest Control Services for School Buildings”, and the RFP due date. In order to be considered, questions must be made in writing and received by the Office of Procurement no later than September 21, 2022 at 2:00 P.M. Responses to inquiries will be in the form of a numbered addendum to the specifications issued by the Office of Procurement and sent to all parties listed in the RFP file as Bidders(s) holding the bid documents. Bidders should base responses only on the specifications including any addenda. PLEASE NOTE that all addenda must be acknowledged either in the bid response (there is a space for that purpose on the bid cover sheet) when submitted or by following the instructions on the addendum cover sheet. If using the latter means to acknowledge receipt, the Bidder must write the business name of the firm, sign the sheet and fax it to (413-787-6295) and/or include a copy of the sheet in the bid response. Failure to acknowledge any addendum may cause rejection of a bid response as required by Massachusetts General Laws. The following documents require responses and must be included in the sealed bid response package under "Required Documents" 1. Request for Proposal Coversheet, Signed 2. Technical Proposal 3. Exhibit A, Price form/ Price Proposal (Contained in a separate envelope) 4. Non Collusion/Fraud Form 5. Reference Form 6. Tax Certification Affidavit, notarized 7. Affirmative Action Plan – Form 3 8. CORI Form (to be completed at time of contract award) 9. 5% Bid Bond (5% of the total Bid Price) 11. Applicable licenses and certifications 12. All other forms to be completed signed and notarized where applicable The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so. Contact: Lauren Stabilo lstabilo@springfieldcityhall.com 413-787-6284