Special Education Consulting - Long Creek

"DocuSign Envelope ID: B54495FE-8B89-4D57-B356-DFDF1AE8885E\n\nDEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES\n\nDIVISION OF PROCUREMENT SERVICES\n\nSTATE OF MAINE\n\nPROCUREMENT JUSTIFICATION FORM (PJF)\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division\nof Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures)\nmust be typed: no hand-written forms will be accepted. See the guidance document posted with this form on the Division\nof Procurement Services intranet site (Forms page) for additional instructions.\n\nPART I: OVERVIEW\n\n(Contrac/Amendment/Grant)\n\nCONTRACT | Proposed Start Date: Proposed ai Click or tap to enter\nDate: | a date.\n\nOriginal Start Date: | 9/1/2022 Effective Date: | 1/1/2023\nANEDBNERL Previous End Date: | 12/31/2022 New End Date: | 6/30/2023\n\ne\nProject Start Date: Click or tap to enter a

erantistariD\u00e4te: Click or tap to enter\ndate. a date.\nSan, Click or tap to enter a Click or tap to enter\nProject End Date: p Grant End Date: p\ndate. a date.\nVendor/Provider/Grantee Name, | Erin Chase Special Education Consulting\nCity, State: | Portland, Maine\nBrief Description of j . j\nGoedalsenness/Grant: Special Education Consulting \u2014 Long Creek\n\nPART Il: JUSTIFICATION FOR VENDOR SELECTION\n\nCheck the box below for the justification(s) that applies to this request. (Check all that apply.)\n\nTo Anne Fa] OH Seeimmegi |\nTo Smgesoutunguevende [\u00a9 | 1 Fedenl\u00e4geneprei |\nOD Prpnea\u00f6npmepraene | O4 Wengantauaie\n=\nc\n\nX\n\nE. Emergency K. Client Choice\nF. University Cooperative Project L. Other Authorization\n\nPlease respond to ALL ofthe questions in the following sections.\n\nREV 10/21/2021 Page 1 0f3\n" "DocuSign Envelope ID: B54495FE-8B89-4D57-B356-DFDF1AE8885E\nProcurement Justification Form (PJF)\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part |.\n\nA special education director (033 certificate) is required by the state of Maine for any accredited high school.\nThis means we must have someone contracted to work with our school for a minimum of 5 hours per month.\nThis role will also provide us much needed supervision and structure in our special education program,\nwhich is a critical program in the AR Gould school.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il. Reference\nthe RFP number, if applicable.\n\nErin has worked with both special purpose private schools and public schools across Maine. This provides\nher a unique knowledge of how different levels of education systems work in this state. Our students often\ninteract with the special purpose private schools Erin consults with, meaning she has significant knowledge\nof our student population and their needs. This is something that is unique to people who work with\nalternative school programming. Erin also has experience working with out of state placement students\nthrough her relationships with special purpose privates, this is another unique population we interact with\nfrequently and her knowledge of their needs will prove to be essential in this role.\n\nErin\u2019s traditional public-school experience is critical because AR Gould is by definition a public school and\ntherefore must follow public school rules. Erin\u2019s knowledge of special education law and how it interacts with\npublic schools will be important in this role.\n\nErin\u2019s connection to other providers around the state will also allow us to subcontract for testing, student\nsupports, and other roles that will need to be filled. Her wealth of connections and relationships will make\nacquiring new contract staff simpler and more effective. This is particularly important because of the rate of\nstudents entering the facility requiring testing and academic evaluations. Sub contractors and knowledge of\nthis process are critical and Erin is well positioned to provide these connections.\n\nFinally, Erin has acted in a consultant capacity at Long Creek and therefore has hands on, practical\nknowledge of our student body. Her combination of knowledge, experience, and hands on work make her\nuniquely situated to meet the Department\u2019s needs in this area.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated\nto grantee.\n\nThe funding is typical for people with Erin\u2019s experience and background. Her rate is comparable to the rates\nof similar contactors across the state of Maine. The bulk of the funds will be allocated to salary, but a small\nportion will be allocated to resources and materials for her position \u2014 including recommended curriculum or\ntools to utilize with students. The funds for testing are essential and comparable to evaluators in the area.\n\n4. Describe the plan for future competition for the goods or services.\n\nThis amends an existing contract to extend and expand services already underway. Competitive bids will be\nconsidered should the Department have a need which can be achieved by alternative service providers.\n\nREV 10/21/2021 Page 2 of 3\n" "DocuSign Envelope ID: B54495FE-8889-4D57-B356-DFDF1AE8885E\nProcurement Justification Form (PJF)\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nDoes this request utilize ARPA/MJRP funds?\n\n[1] Yes - If Yes, please attach the approved Business Case(s).\n\nX No - If No, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\n\nSignature of requesting\nDepartment\u2019s Commissioner\n(or designee):\n\nTyped Name:\nSignature of DAFS EEEEEBEE EN\nProcurement Official: Nllam IC. Man\n2D5B6E39F57EAAA...\nTyped Name: | Click or tap here to enter text.\n\nwilliam J.E. Allen 1/25/2023\n\nChrfine Thilent 1/19/2023\n\nClick or tap to enter\na date.\n\nClick or tap to enter\na date.\n\nChristine Thibeault, Associate\nCommissioner\n\nNOI 0120230082 01/25/2023 - 01/31/2023\n\nREV 10/21/2021 Page 3 of 3\n"