Carpentry and Repair Services

Dr. Diana L. Greene, Superintendent of Schools EVERY SCHOOL. EVERY CLASSROOM. EVERY STUDENT. EVERY DAY. Duval County Public Schools www.duvalschools.org Purchasing Services PH: (904) 858-4848 1701 Prudential Drive, Suite 322 FAX: (904)858-4868 Jacksonville, FL 32207 June 14, 2022 All State Construction 8640 Philips Highway, Suite 23 Jacksonville, FL 32256 RE: RFP No. 12-22/LM, Carpentry and Repair Services On Tuesday, June 7, 2022, The Duval County School Board approved the contract for Carpentry and Repair Services, RFP No.12-22/LM. In accordance with Section 19.0 of the RFP, Insurance Requirements, please forward an updated copy of your insurance certificate. If you have any questions about this award, please contact Louis Mitchum at (904) 858-4859. We look forward to a continued successful partnership. Terrence Wright, Director Duval County Public Schools cc Louis Mitchum Anita Locke Master Bid File

rel="nt of Schools\nEVERY SCHOOL. EVERY CLASSROOM. EVERY STUDENT. EVERY DAY.\n" "AGREEMENT BETWEEN THE SCHOOL BOARD OF DUVAL COUNTY, FLORIDA,\nAND ALLSTATE CONSTRUCTION, INC. FOR CARPENTRY AND REPAIR SERVICES\n\nThis Agreement is made and entered into effective July 1, 2022 (the \u201cEffective Date\u201d), and is by and\nbetween The School Board of Duval County, Florida (the \"District\"), and Allstate Construction, Inc., a Florida\n\ncorporation (the \u201cContractor\").\nWITNESSETH:\n\nWhereas, the District issued RFP No. 12-22/LM and all attachments thereto, dated on or about March\n\n1, 2022, entitled \u201cCarpentry and Repair Services\u201d (hereinafter \u201cRFP\u201d), a copy of which is attached hereto and\nincorporated herein by this reference as Exhibit A;\n\nWhereas, after free and open competition, Contractor submitted a proposal in response to the RFP, a\n\ncopy of which is attached hereto and incorporated herein by this reference as Exhibit B, and was selected as\n\nthe best responsive and responsible Contractor by the District (the *Proposal\u201d);\nWhereas, the Contractor is interested in and capable of performing the desired Services for the District\n\nand the District desires to have the\u2019Contractor perform the Services; and\nWhereas, the parties have reached an agreement on the Services to be performed and the payment\n\nfor the same, and therefore wish to set forth this understanding in writing in this Agreement.\nNOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the\n\nparties agree as follows:\nARTICLE I\nSCOPE OF SERVICES\n\nThe recitals set forth above are true and correct and are incorporated into this Agreement by\n2\n\n1.1\nThe parties agree that the purpose ofthis Agreement is that the Contractor shall fully and timely\n\nthis reference.\n1.2\nprovide the District the Services in a manner in accordance with the District's objectives set forth in the RFP\nand this Agreement. The contract documents consist of this Agreement, the RFP, and the Proposal. In the\nevent of any conflict or ambiguity among these documents, the priority set forth in section 13.7.16 ofthe RFP\n\nshall apply.\nARTICLE Il\nCOMMENCEMENT AND RENEWAL\n\n2.1 See section 3.0 ofthe RFP with the initial term commencing July 1, 2022.\nThe Services shall commence according to the schedule set forth in the RFP, unless the District\n\n. 2.2\nnotifies the Contractor otherwise in writing.\n2. ARTICLE II\nCOMPENSATION,\n\nThe compensation for the term commencing on July 1, 2022 and ending on June 30, 2023, is\n\n3.1\nnot to exceed the sum of $856,550.00.\ndocuments; in no event shall the District be responsible to the Contractor for compensation in excess of the\n\nThe maximum obligated amount under this Agreement shall be as set forth in the contract\nmaximum obligated amounts stated in this Agreement except as increased by formal approved and executed\n\n3.2\n\nsupplemental agreement(s).\n" "ARTICLE IV\nTERMINATION\n\n4.1 This Agreement may be terminated as set forth in the RFP.\n\nARTICLE V\nCOMMUNICATIONS; RECORDS; NOTICES\n\n5.1 The Contractor shall provide records and information and fully cooperate (notwithstanding any\nContractor claims of trade secrets, proprietary or confidential information) with the District as to all matters\npertaining to any and all legal, audit, administration, and compliance requirements relating to the Services and\nthe contract documents.\n\n5.2 The District\u2019s and Contractor\u2019s addresses for notices are as follows:\nIf to the District:\n\nDuval County Public Schools\n\nAttn: Director of Facilities Maintenance\n129 King Strett, Room 29\nJacksonville, Florida 32204\n\n(904) 858-6362 _\n\nIf to the Contractor:\n\nAllstate Construction, Inc.\n\nAttn: President\n\n8540 Philips Highway, Suite 23\nJacksonville, Florida 32256\n(904) 388-9845\n\nARTICLE VI\nPERSONNEL\n\n6.1 The Contractor represents and warrants that its performance of the Services shall be rendered\nwith promptness and diligence and shall be executed in a workman-like manner, in accordance with the\npractices and high professional standards used in a well-managed operation performing services similar to the\nServices. The Contractor represents and warrants it will use an adequate number of qualified individuals with\nsuitable training, education, experience, and skill necessary to perform the Services and the Contractor\nrepresents and warrants it will perform the Services in an efficient and cost-effective manner.\n\n6.2 The Contractor agrees and represents that all of the Services required hereunder shall be\nperformed by the Contractor as identified in the Proposal. Contractor's management and personnel shall be\nconsistent with the Contractor's proposal as provided during the Request for Proposal and selection process\nand shall not be removed or replaced without the Owner\u2019s written consent,\n\n6.3 Allthe personnel assigned by the Contractor and any subcontractor shall be authorized under\nstate and local laws to perform such Services, whether by appropriate license, registration, certification or other\n\"authorization.\n\n6.4 The Contractor agrees that it will rennove (within a mutually agreed upon period of time) from\nassignment under this Agreement any individual in its employ, if, after the matter has been reviewed jointly by\nthe District and the Contractor, the District requests such action in writing. Any such removal shall not\nnecessarily reflect on the capabilities or competence of the individual so removed. Nothing herein shall affect\nthe status or responsibilities of the Contractor as an independent contractor solely responsible for the method,\nmanner and means chosen by it to perform hereunder.\n\n" "ARTICLE Vil\nMISCELLANEOUS\n\n7.41 All of Contractor\u2019s exceptions to the RFP set forth in its Proposal, if any, are stricken in their\nentirety and void except as may be specifically addressed in this Agreement.\n\n72 This Agreement may be executed via facsimile and in one or more counterparts, each of which\nwill be deemed an original, but all such facsimiles and counterparts will together constitute but one and the\nsame instrument.\n\nIN WITNESS WHEREOF, the parties have duly executed this Agreement as of the date first above\nwritten.\n\nTHE SCHOOL BOARD OF DUVAL COUNTY,\n\nATT\nFLORIDA\n\nBy: By:\n\nDr, Diana Greene\u2018; Superintendent\nOf Schoois and Ex-Officio Secretary to\n\nThe Board\n\nApproved by Board on June 7, 2022\n\nALLSTATE CONSTRUCTION, INC.\n\nBy:\n\nPrinted Name: Scott Brewer\n\nTitle: President\n" "June 7, 2022, Regular Board Meeting\n\nTitle\n43. CARPENTRY AND REPAIR SERVICES RFP NO. 12-22/LM\n\nRecommendation\n\nThat the Duval County School Board approve the Contract for Carpentry and Repair\nServices, RFP 12-22/LM, to Allstate Construction, Inc., from July 1, 2022 through June\n30, 2024. We anticipate spending $856,550 in the 2022-23 fiscal year on this contract.\n\nThat the Duval County School Board authorize the Board Chair or Vice Chair and\nSuperintendent to execute the contract upon form approval by Office of General\nCounsel.\n\nThat authority be delegated to the Superintendent or her designee to renew the\ncontract provided the terms and conditions are essentially the same as awarded and\nfunds are sufficient for renewal. There are three (3) potential annual renewals.\n\nDescription\n\nThis is a request for a contract for the provision of carpentry and repair services to be used by\nthe district. A Request for Proposal (RFP) was advertised and distributed. The RFP review\ncommittee recommended award to Allstate Construction, Inc. The initial term of the contract is\ntwo years as stated in the recommendation above. The contract may be renewed for three (3)\nadditional one (1) year periods.\n\nGap Analysis\nThis contract award will help ensure that the district receives effective Carpentry Services at\nan industry-competitive cost.\n\nPrevious Outcomes\n\nThe previous contract with Allstate Construction, Inc., was approved on April 2, 2013, for a\ntwo-year term and was renewed three times.\n\nExpected Outcomes\nIt is expected that the recommended contractor will provide a continuation of high quality\ncarpentry and repair services that we are currently receiving.\n\nStrategic Plan Goals and Principles\nDCPS will be fiscally transparent and communicate quarterly regarding the Sales Surtax.\n\nFinancial Impact\n\n3502 37X084630 7400\n\nProject funds - Design & Contracted Carpentry Facilities Acquisition & Capital Outlay\nConstruction Construction\n\nContact\n"