Transcription Services

Last updated 10/11/2022 STATEWIDE TRANSCRIPTION SERVICES NON-MANDATORY FOR STATE AGENCIES AVAILABLE TO POLITICAL SUBDIVISIONS Contract Award #: 2023-200-5226 IRIS MA #: 230000034 Initial Term: October 10, 2022 through September 30, 2023 Renewals Remaining: Two optional one-year renewals through September 30, 2025 The Department of Administration (DOA), Office of Procurement and Property Management (OPPM), has awarded a contract for Statewide Transcription Service. The purpose of this contract is to provide all transcription services for general, medical, and legal records to convert speech; either live or recorded, into written or electronic text documents. All other State of Alaska governmental entities may purchase from the contract resulting from this solicitation, including entities such as the Alaska Legislative Branch, the Alaska Court System, the University of Alaska, Boards and Commissions, federally recognized tribal governments, and all State of Alaska political

subdivisions, cities, boroughs, and school districts. Vendor Information Reference Alaska Contract 2023-200-5226 when requesting transcription services. NOTE: If you have additional questions regarding this contract, please contact the contracting officer listed below. Joshua Hartman - Contracting Officer Department of Administration Office of Procurement and Property Management (907) 465-5758 joshua.hartman@alaska.gov Contact Email Phone Number Larry Perrone AKRequests@anptranscriptions.com 845-893-2859 Eva Smith AKRequests@anptranscriptions.com mailto:joshua.hartman@alaska.gov mailto:AKRequests@anptranscriptions.com mailto:AKRequests@anptranscriptions.com https://www.anptranscriptions.com/ APPENDIX D FINANCIAL CONSIDERATIONS Prices below include all anticipated charges, including but not limited to: freight and delivery, cost of materials and product, transaction fees, overhead, profits and other costs or expenses incidental to the contractor’s performance. 1 Service Type Standard line (65 characters including space) Line Count 2 days General Transcription 500 66.5 0.12 60 0.1 50 0.095 47.5 0.093 46.5 0.091 45.5 Court/Legal Transcription 500 66.5 0.12 60 0.1 50 0.095 47.5 0.093 46.5 0.091 45.5 Medical Transcription 500 66.5 0.12 60 0.1 50 0.095 47.5 0.093 46.5 0.091 45.5 Total 199.50$ 180.00$ $ 150.00 142.50$ 139.50$ 136.50$ 2 Additional Transcription Service Charges Line Count 2-day 3-day 4-day 5-day 6+ days Audio Time Coding 500 15.00$ 0.03 15.00$ 0 $ - 0 -$ 0 -$ 0 -$ Burnt-in Timecode. 500 15.00$ 0.03 15.00$ 0.03 $ 15.00 0.03 15.00$ 0.03 15.00$ 0.03 15.00$ Speaker Tracking 500 -$ 0 -$ 0 $ - 0 -$ 0 -$ 0 -$ Multiple Speakers 500 -$ 0 -$ 0 $ - 0 -$ 0 -$ 0 -$ Non-American Accent 500 -$ 0 -$ 0 $ - 0 -$ 0 -$ 0 -$ Noisy Background 500 -$ 0 -$ 0 $ - 0 -$ 0 -$ 0 -$ Strict Verbatim 500 -$ 0 -$ 0 $ - 0 -$ 0 -$ 0 -$ Subtitle File 500 15.00$ 0.03 15.00$ 0.03 $ 15.00 0.03 15.00$ 0.03 15.00$ 0.03 15.00$ High Difficulty Level 500 -$ 0 -$ 0 $ - 0 -$ 0 -$ 0 -$ Total 45.00$ 45.00$ $ 30.00 30.00$ 30.00$ 30.00$ 6+ days5 day4 day3 day PROMPT PAYMENT FOR STATE PURCHASES The state is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated. CONTRACT PRICE ADJUSTMENTS Consumer Price Index (CPI): Contract prices will remain firm through September 30, 2023. The contractor or state may request price adjustments, in writing, 30 days prior to the contract renewal date. Requests must be in writing and must be received 30 days prior to the contract renewal date. If the contractor or state fails to request a CPI price adjustment 30 days prior to the contract renewal date, the adjustment will be effective 30 days after the state or contractor receives their written request. Price adjustments will be made in accordance with the percentage change in the U.S. Department of Labor Consumer Price Index (CPI-U) for All Urban Consumers, All Items, Urban Alaska. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six-month average (January through June 2022); and each (January through June six-month average) thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. All price adjustments must be approved by the procurement officer prior to the implementation of the adjusted pricing. Approval shall be in the form of a contract amendment issued by the procurement officer.