Line Marking Renewal

repainting of runway line markings at the Long Beach Airport. The ACRD may, among the submissions received, deal or negotiate with any party as the ACRD sees fit, and with more than one such party concurrently. In no event will the ACRD be required to offer any modified terms to any other party. The ACRD shall incur no liability to any person as a result of such negotiations or modifications. 1.3 RFP DISTRIBUTION AND ENQUIRIES Proponents must ensure that they have received all addenda and the complete RFP. The complete document consists of twenty (20) pages including the Cover Page and Appendices. All enquiries related to this RFP are to be directed in writing, only to Kyle Ilett (or designate) at the contact address below: RFP -Line Marking Renewal 5 Kyle Ilett, Procurement Coordinator Email procurement@acrd.bc.ca 3008 5th ave, Port Alberni BC, V9Y 2E3 Information obtained from any other source is not official and should not

be relied upon. Enquiries and responses will be recorded and will be distributed to all Proponents who have registered with Kyle Ilett as having received a copy of this RFP. 1.4 RFP TERMINOLOGY Throughout this RFP terminology is used as follows:  "must", "mandatory", "required" means a requirement that must be met in order for the proposal to receive consideration;  "Proponent" means an individual or a company that submits, or intends to submit, a proposal in response to this "Request for Proposal";  "Proposal" means any proposal made or submitted by anyone in connection with this Request for Proposal or the subject matter hereof;  "Contract" means a written agreement resulting from this Request for Proposal executed by the Alberni-Clayoquot Regional District and the Contractor, it being understood that it may be the case that no contract will result;  "We", “ACRD”all mean the Alberni-Clayoquot Regional District;  “Contractor” means the Proponent(s) who is/are awarded and enters into an Agreement with the Alberni-Clayoquot Regional District for the Services as a result of this RFP.  “Evaluation Team” means the team appointed by the Alberni-Clayoquot Regional District; mailto:procurement@acrd.bc.ca RFP -Line Marking Renewal 6 SECTION II – TERMS & CONDITIONS 2.1 ESTIMATED TIME FRAME The following timetable outlines the anticipated schedule for the RFP and contract process. The timing and the sequence of events resulting from this RFP may vary and shall ultimately be determined by the ACRD. EVENT ANTICIPATED DATE Request for Proposal is issued March 27, 2024 Deadline for receipt of questions April 12, 2024 Addenda issued (if required) April 18, 2024 Request for Proposal closes April 25, 2024 @ 2:00 PM PST Award Date May 08, 2024 Services commencement date May 08, 2024 2.2 RESPONSIBILITY OF PROPONENT Proponents shall be responsible for informing themselves as to the contents and requirements of this RFP. Each proponent is solely responsible to ensure that they have obtained and considered all information necessary to understand the requirements of this RFP and to prepare and submit their proposal. The ACRD will not be responsible for any loss, damage or expense incurred by a proponent as a result of any inaccuracy or incompleteness in this RFP, or as a result of any misunderstanding or misinterpretation of the terms of the RFP on the part of any proponent. 2.3 EVALUATION An evaluation committee will be reviewing the proposal submissions. The ACRD reserves the right to accept any or none of the proposals submitted. 2.4 PROPOSAL SUBMISSION/CONDITIONS 2.4.1 Proposal Submission Proposal submissions must include a completed Proposal Submission Form, with all addenda acknowledged. The Proponent's Submission Form must be fully and properly completed and conform to these Instructions for Submission. Submissions which are incomplete, condi