ARCHITECTURAL/ENGINEERING SERVICES

DETAILED ADVERTISEMENT NEW YORK STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL/ENGINEERING SERVICES New York State Department of Transportation Page 1 Initial Publication: April 17, 2024 Revisions: N/A Submission Due Date: May 8, 2024, by 12:00 noon Electronic Consultant Selection Process II Electronic Inventory used: Design Notice is hereby given that the New York State Department of Transportation (NYSDOT) is seeking to award a contract to an engineering firm(s) to perform the following: Design Services for Standby Where & When Bridge Maintenance Repairs, Region 11 Prospective firms interested in responding to this solicitation may register using the NYSDOT Consultant Selection System (CSSWeb) application https://www.dot.ny.gov/main/business-center/consultants/css-web Project Details Contract Number: D041196 Key PIN: XM24.51 Region: 11

County: Bronx, Kings, New York, Queens & Richmond Work Class: Bridge Work Phases Included: Final Design Phases V-VI and Construction Support Services Estimated Contract Duration: 30 months Consultant Start Date December 16, 2024 Design Approval Date December 28, 2023 PS&E Date October 24, 2024 Consultant Completion Date June 30, 2027 Joint Ventures: Joint Ventures shall not be proposed. Small Firm Credit: No Cost and Complexity Anticipated Cost Format: Cost Plus Funding: Expected to be State funded. Anticipated overall level of Complexity: Moderately Complex Estimated Bridge construction cost: $25,000,000.00 Bridge Complexity: Moderate Participation Goals Disadvantaged Business Enterprise (DBE) Participation Goal: 0% Minority/Women’s Business Enterprise (M/WBE) Participation Goal: 30% Service-Disabled Veteran-Owned Business Participation Goal: 6% The SDVOB participation goal is separate from and in addition to any MBE/WBE goal. Minimum Number of Required DBE/MBE/WBE Alternates: 1 for each MBE/WBE firm proposed. CSSWeb does not have built in functionality to claim participation for an SDVOB Team Member. To include an SDVOB firm, at Item 4. of the Expression of Interest (EOI) when entering the Team members, select subconsultant from the dropdown and at Item 7. enter zero for the Percentage of D/M/WBE Participation for the SDVOB firm. Enter the workloads and the percentage of work being assigned to the SDVOB. All required forms (i.e., Architectural/Engineering Services Utilization Plan - MBE/WBE/SDVOB Participation, NYSDOT 255, etc.) must be submitted reflecting the final proposed team members, and % of assigned tasks. No additional participation points will be given for scoring. Description of Work The purpose of this contract is to assist and supplement the New York State Department of Transportation’s resources for repairing deficient conditions on State-owned bridges in various Counties of New York City, including Bronx, Kings, New https://www.dot.ny.gov/main/business-center/consultants/css-web New York State Department of Transportation Page 2 York, Queens, and Richmond Counties. The project addresses bridge corrective repairs for deteriorated bridge conditions that contribute negatively on the overall condition and sufficiency ratings of the bridge. The Consultant shall provide all professional engineering services necessary to prepare Work Orders to address the deficient conditions. The scope of work shall also consist of site visits to each bridge location and providing Work Zone Traffic Control Services to safely complete field inspections. This Agreement provides funding for the following scope of work: • Provide engineering design services for the corrective repair of bridges that were identified during the most recent Biennial Bridge Inspection Program possessing deteriorated bridge conditions that contribute negatively on the overall conditions of these bridge structures. • Prepare Work Order repair details for bridge maintenance repairs on deficient bridges identified during the most recent Biennial Bridge Inspection Program, which shall include conducting field inspections at the bridge locations. Qualification for Designation Firms (herein, “firm” or “consultant”) will be designated based on the highest technical qualifications, as set forth below. 1. Measuring Distance from the Functional Office / Field Office This factor is not being scored. When submitting your EOI all firms should enter a value of 1 for the distance to both the Regional Office and Project Site. 2. Staffing Requirements A. Key Staff: Title Qty Resume Required Project Manager, P.E. Required 1 Yes Lead Staff Person – Bridge Design/Structural Engineer, P.E. Required 1 Yes Quality Control Engineer – Bridge Design/Structural Engineer, P.E. Required 1 Yes B. Non-Key Staff: Title Qty Resume Required Assistant Engineer – Bridge Design 1 No The total number of resumes that must be included is 3. If needed, additional Key Staff experience should be included in Section 9 of the NYSDOT 255. 3. Evaluation Factors and Weights See Design Scoring Methodology: https://www.dot.ny.gov/main/business-center/consultants/general-info/electronic-consultant-selection-(process-2) Step 1 – Automated Scoring to establish shortlist (All firms are scored.) Step 2 – Committee Review (Shortlisted firms are scored.) Step 1 Step 2 Scoring Weight Weight Factor 1. Prior Experience 55% 15% A. Firm in general 0% 55% B. Staff 5% 2% C. With NYSDOT 2. Organizational capability for this type of work 26% 9% A. Prior NYSDOT performance ratings B. Workload/Capacity 7% 7% (1) Project type workload (Design) with NYSDOT vs. capacity 7% 7% (2) Total remaining workload with NYSDOT 3. Logistics & Familiarity 0% 0% A. Logistics 0% 5% B. Familiarity with the project type 100% 100% Total https://www.dot.ny.gov/main/business-center/consultants/general-info/electronic-consultant-selection-(process-2) New York State Department of Transportation Page 3 Tasks/Responsibilities Breakout for Prior Experience (Firm in general and NYSDOT) (1A & 1C) 100% M08. Final Design (Bridge) A. Task Assignments: It is expected that the Prime Firm will be assigned weighted major tasks (M08). For additional information, refer to the Design Scoring Methodology found at: https://www.dot.ny.gov/main/business-center/consultants/general- info/electronic-consultant-selection-(process-2). DBE/MBE/WBE Participation Points 1) Percentage of participation assigned to DBE/MBE/WBE subs = 5.5% (x DBE/MBE/WBE % of participation) 2) Experience and Prior NYSDOT Performance = 2.0% (x DBE/MBE/WBE % of participation) 3) Workload with the Project Type (Design) = 1.0% (x DBE/MBE/WBE % of participation) Last Designation Factor Last Designation Factor Weight = 4% 4. Team Composition If your firm is included as part of another firm's proposal for more than 20% of the work, that firm may not be included in your firm’s proposal. Should this occur, NYSDOT may reject both firms' proposals. It is expected that the Prime firm be assigned the highest percentage of the work. Subconsultants cannot be proposed for less than 5% of the work. 5. Contract Implementation Schedule The Consultant shall meet the following projected schedule in calendar days: Upon Notification of Being Shortlisted: Provide NYSDOT 255 with attachments 10 Upon Notification of Designation: Scope of services meeting 7 First proposal due 21 Final proposal due 35 Completion of financial negotiation 51 Failure to meet the projected schedule may result in NYSDOT deeming the Consultant’s submission Non- Responsive. 6. DBE/MBE/WBE/SDVOB Certifications Certifications must be downloaded from the appropriate websites with copies provided. Prime Firms are responsible for ensuring all of their proposed DBE/MBE/WBE/SDVOB subconsultants are currently certified through either the DBE Directory https://nysucp.newnycontracts.com, the M/WBE Directory https://ny.newnycontracts.com, and the SDVOB Directory, respectively, https://online.ogs.ny.gov/SDVOB/search for the type work they are anticipated to perform. 7. Proofs of Authority Proofs of Authority from the New York Education Department and the Department of State, authorizing professional services for the Prime Consultant and all Subconsultants / Team partners, must be downloaded from the appropriate websites with copies provided. Refer to CI 93-10: https://www.dot.ny.gov/main/business- center/consultants/architectural-engineering/consultant-instructions/business-practices 8. Conflicts of Interest for Design-Bid-Build and Design Build Contracts Consultants and/or subconsultants who assist the owner in the preparation of an RFP / IFB document will not be allowed to participate as an offeror or join a team submitting a proposal in response to the related project / IFB / RFP. However, in furtherance of 23 CFR 636.116, as applied to both NYSDOT’s Design-Bid-Build and Design-Build contracts, Consultants interested in proposing – as a prime, subconsultant, or as part of a team – on a subsequent project related to the work covered under this contract may request a determination from NYSDOT’s designated contact for the subsequent project as to whether an organization conflict of interest, whether actual or potential, exists. 9. Conflicts of Interest for Design/Construction Inspection Contracts Firms who had previously performed the Design work on a project and who now wish to submit an EOI/proposal for the Construction Inspection portion of that project, should contact the Office of Contract Management for a determination as to whether or not a conflict exists. Contract Management will review the circumstances and render a determination to the firm. 10. Public Officers Law https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dot.ny.gov%2Fmain%2Fbusiness-center%2Fconsultants%2Fgeneral-info%2Felectronic-consultant-selection-(process-2)&data=05%7C01%7CMelissa.Gorman%40dot.ny.gov%7Cd303ccdbe4124de8aa5908da86c115f9%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C637970461094744102%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=tQcrceOvAnzV66wETwClt2GACuSZXuLQ0d8dycnOfwc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dot.ny.gov%2Fmain%2Fbusiness-center%2Fconsultants%2Fgeneral-info%2Felectronic-consultant-selection-(process-2)&data=05%7C01%7CMelissa.Gorman%40dot.ny.gov%7Cd303ccdbe4124de8aa5908da86c115f9%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C637970461094744102%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=tQcrceOvAnzV66wETwClt2GACuSZXuLQ0d8dycnOfwc%3D&reserved=0 https://nysucp.newnycontracts.com/ https://ny.newnycontracts.com/ https://online.ogs.ny.gov/SDVOB/search https://www.dot.ny.gov/main/business-center/consultants/architectural-engineering/consultant-instructions/business-practices https://www.dot.ny.gov/main/business-center/consultants/architectural-engineering/consultant-instructions/business-practices New York State Department of Transportation Page 4 The New York State Public Officer’s Law (POL) §73 sets forth requirements for “business activities by current and former state employees, officers, and party officers”. For purposes of this document, the term “covered person” shall have the definition of any party set forth in Public officer’s law §73(8.)(a)(i) who is proposed to perform on a NYSDOT contract. Contractors, consultants, vendors, subconsultants and subcontractors may propose or utilize a covered person, subject to the New York State Public Officers Law §73. For example, a former NYSDOT or Public Authority employee may be prohibited from conducting work on a NYSDOT contract for a period of 2 years after separation, while others may be subject to a “lifetime bar”. Ultimately it is the employee’s responsibility to comply with the provisions of the Public Officer’s law related to post-state employment restrictions. Consultant’s Responsibility If the Consultant proposes a covered person as part of their staff, then prior to designation the Consultant must provide the Office of Contract Management a copy of the NYS Commission on Ethics and Lobbying in Government informal written opinion concerning the application of the two-year and lifetime bar(s) to the individual’s proposed activity. After designation, the Consultant must notify the Consultant Job Manager of the addition of any covered person to perform services under the Contract. Expression of Interest Interested Firms must submit the following items by the due date utilizing the Consultant Selection System Web (CSSWeb) application (https://www.dot.ny.gov/main/business-center/consultants/css-web): 1. Expression of Interest (EOI): CSSWeb application 2. Procurement Lobbying Act Certification Form. Prime complete and submit as “Prior Non-Responsibility” and “Affirmation of Understanding” from the dropdown in CSSWeb. 3. CONR 386 Current Workload and Last Designation Disclosure (ALL team members, which includes prime/joint venture partner and subconsultants, must complete a CONR386. The Prime is responsible for submission of the Team’s completed forms.) 4. Architectural/Engineering Services Utilization Plan - MBE/WBE/SDVOB Participation Forms can be found at https://www.dot.ny.gov/main/business-center/consultants/forms-publications-and-instructions. The consultant’s failure to submit required documentation or conform to the requirements of this Detailed Advertisement may result in NYSDOT deeming the Consultant’s submission nonresponsive. Shortlisting The list of shortlisted firms will be posted at: https://www.dot.ny.gov/doing-business/opportunities/eng-shortlistad. Shortlisted firms shall receive an email requesting additional information and must submit the following items by the due date utilizing the Consultant Selection System Web (CSSWeb) application (https://www.dot.ny.gov/main/business- center/consultants/css-web): a. NYSDOT 255 Shortlist Submittal Form b. CONR 386 Current Workload and Last Designation Disclosure (if a material change has occurred) c. Consultant Certification Form. Prime complete and submit as “Quality Control Checklist” from the dropdown in CSSWeb. d. Other Factor C.D.E. Attachment(s) (if applicable, attach to NYSDOT 255 Shortlist Submittal Form) e. Proofs of Authority f. Disadvantaged/Minority/Women's Business Owned Certification Letters Designation The Designation(s) will be posted at: (https://www.dot.ny.gov/main/business-center/consultants/architectural- engineering/css-advertisements-shortlists-and-designations). As provided by State Finance Law Section 112, there can be no legally enforceable contract until the contract is executed by the NYS Office of the State Comptroller. It is possible, however, that it may be in the best interest of the State to not award this contract. In such event, the State will not be liable for commitments or arrangements that you may have made concerning this contract, which are made at your sole risk. Required Financial Submission: To be designated, all Team members must have filed the annual financial submission as required by CI 11-04 Required Financial Submission Prior to Selection for Engineering Services Work and Annually Thereafter (within 6 months of its most recently completed fiscal year). https://www.dot.ny.gov/main/business- center/consultants/architectural-engineering/consultant-instructions/overhead https://www.dot.ny.gov/main/business-center/consultants/css-web https://www.dot.ny.gov/doing-business/opportunities/eng-shortlistad https://www.dot.ny.gov/main/business-center/consultants/css-web https://www.dot.ny.gov/main/business-center/consultants/css-web https://www.dot.ny.gov/main/business-center/consultants/architectural-engineering/css-advertisements-shortlists-and-designations https://www.dot.ny.gov/main/business-center/consultants/architectural-engineering/css-advertisements-shortlists-and-designations https://www.dot.ny.gov/main/business-center/consultants/architectural-engineering/consultant-instructions/overhead https://www.dot.ny.gov/main/business-center/consultants/architectural-engineering/consultant-instructions/overhead New York State Department of Transportation Page 5 If subsequent annual financial information becomes available after designation but prior to award, any subsequent submissions will only be considered for purposes of the pre-award evaluation of the pending contract at the discretion of the Director of the Contract Audit Bureau. If a firm (Prime or subconsultant) does not provide the required financial submission in accordance with CI 11-04, NYSDOT may elect to use a previous financial submission, previous audited financials, a negotiated rate, or may establish a rate which is low enough to ensure that unallowable costs will not be reimbursed. Debriefings While not required by New York State Finance Law (SFL) Section 136-A, all proposers are afforded an opportunity to receive a debriefing. Prime Firms (whether shortlisted or not) may request a debriefing within 4 business days of the Department’s public notice of Designation. Requests for a debriefing must be submitted to, and coordinated with, the Designated Contact Person or their designee. Debriefing requests received prior to the public notice of Designation or after the deadline for submission shall not be processed. Proposers requesting a debriefing will receive a summary spreadsheet specific to their Team. Upon receiving the summary spreadsheet, questions may be submitted in writing to the Designated Contact Person or their designee. Protests A protest may be submitted in accordance with the NYSDOT’s administrative procedure for protests, available at: https://www.dot.ny.gov/main/business-center/consultants/general-info Required Upon Designation Form A, New York State Consultant Services Contractor’s Planned Employment, with the executed signature pages and Form B, New York State Consultant Services Contractor’s Annual Employment Report, annually, as required by Chapter 10 of the Laws of 2006, which amends State Finance Law § 8 and 163. Form A and Form B are available at: https://www.dot.ny.gov/main/business-center/consultants/forms-publications-and-instructions; Requirements Upon Award The firm has advised all team members that the contracting process will require that they possess an acceptable accounting system capable of segregating contract cost. During contractual performance, the selected consultant must comply with Executive Order 162, ENSURING PAY EQUITY BY STATE CONTRACTORS, dated January 9, 2017. Please refer to https://www.dot.ny.gov/main/business- center/consultants/forms-publications-and-instructions under the heading Executive Order 162, Ensuring Pay Equity by State Contractors, Reporting Requirement for further information. Title VI The New York State Department of Transportation (NYSDOT), in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to a written NYSDOT solicitation, request for proposal or invitation for bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award. It is the policy of New York State to encourage the use of New York State subcontractors and suppliers and to promote the participation of minority and women-owned businesses and service-disabled veteran-owned businesses, where possible, in the procurement of goods and services. Information concerning the availability of New York State M/WBE and SDVOB subcontractors and suppliers is available from the NYS Department of Economic Development and the NYS Office of General Services respectively. Compliance with the Procurement Lobbying Law Under the requirements of the State Procurement Act, communications regarding the advertised project / procurement may only occur through the Designated Contacts. Communications exempted from this restriction are participation in a pre- proposal conference and any protests or complaints of improper conduct or misrepresentation. See also https://www.dot.ny.gov/portal/page/portal/main/business-center/consultants/general-info The Designated Contact Persons are: https://www.dot.ny.gov/main/business-center/consultants/general-info https://www.dot.ny.gov/main/business-center/consultants/forms-publications-and-instructions https://www.dot.ny.gov/portal/page/portal/main/business-center/consultants/general-info New York State Department of Transportation Page 6 The Contract Management Designation Specialist – Kaylee Marra NYSDOT Office of Contract Management 50 Wolf Road, 6th Floor Albany, New York 12232-0203 E-mail: Kaylee.Marra@dot.ny.gov (518) 457-7905 Or The Office of Contract Management: Designation Unit Supervisor Assistant Directors, Deputy Director and Director Administrative Staff (518) 457-2600 mailto:Kaylee.Marra@dot.ny.gov