Anasazi State Park Food Concessions

05 April 2024 Anasazi State Park Food Concessions Division of State Parks is seeking a qualified firm to provide a food service concession at Anasazi State Park Museum in Boulder, Utah. 05 April 2024 Open 3/8/2024 4:00 PM MST Type Request for Proposal No Line Item Close 4/15/2024 2:00 PM MDT Number AS24-104 Currency US Dollar Sealed Until 4/15/2024 2:00 PM MDT 05 April 2024 Contacts Ann Schliep aschliep@utah.gov Phone +1 801-957-7132 05 April 2024 Commodity Codes Commodity Code Description 90101 Concessions and vending and food trucks and catering and recreation rental services including boat rentals and personal watercraft rentals and horseback riding 05 April 202405 April 202405 April 202405 April 202405 April 202405 April 202405 April 2024 mailto:aschliep@utah.gov Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah

Division of State Parks REQUEST FOR PROPOSALS Anasazi State Park Food Concessions SOLICITATION #AS24-104 This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability. Purpose of this Solicitation The purpose of this RFP is to enter into a contract to provide: a qualified firm to provide a food service concession at Anasazi State Park Museum in Boulder, Utah. See attachments for additional information. It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code. Closing date and time The closing date and time for this sourcing event are provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Length of the Contract Almost five years with no renewal options. We request that the new contract end on December 31, 2028, regardless of the new start date. The contract will be slightly short of five years to end before the busier season of the final year of the contract. Background The State of Utah Division of State Parks manages 46 state parks offering a variety of recreational and educational opportunities to the public. One way the Division provides recreation services to the public is by contracting with vendors for a service that cannot be adequately provided for by Division personnel. These contracts are often called concession contracts; at its most basic, a concession contract authorizes the vendor to have a physical presence within a state park and provide commercial activities within the boundaries of a state park. Additional information regarding State Parks and its Concessions Program can be found at https://stateparks.utah.gov/resources/concessions-program/. Park Background The Anasazi State Park Museum protects and interprets the Coombs Site, an archaeological site that is unique in comparison to many other Ancestral Puebloan sites in the southwest. It is located near what is considered to be the border of the Ancestral Puebloan and Fremont cultures. The Fremont were a prehistoric group that occupied most of Utah during the same period as the Ancestral Puebloans. The result is a blending of traits or a prehistoric “melting pot” that is reflected in the artifacts recovered from this site, as well as in the architecture. Elements from other branches of the Ancestral Puebloan have been identified here, suggesting the presence of an extensive trade network. Opened to the public as a state park in 1970. Park Elevation: 6,700 feet Anasazi State Park Museum has had a vendor provide a food truck concession since 2016 whose contract recently expired, so the Park is seeking a new contract for these services. This new contract would ideally begin by May 2024. The most recent concession generated the following estimated gross revenue over the previous four years based on their concession fee percentage payments: Description Fiscal Year Gross Revenue 2023 $135,440 2022 $92,060 2021 $107,580 2020 $94,320 Visitation to the park has been as follows over the past few years: Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of State Parks is the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #AS24-104. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP. Additional Information Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP. Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors. Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit. The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA § 63G-6a-707.5, but proposals may be accepted without discussions. New Technology Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract. Legislative Appropriations Additional funding may be added to the awarded contract(s) if additional funding is provided to the procurement unit for the purpose identified in the scope of work by the legislature. Evaluation Administrative and Mandatory Minimum Requirement Compliance Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer attachments, questions, and items. • The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP. • The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP. • The Questions section allows the State to ask Offerors questions regarding this RFP. Offerors must review each section carefully. To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP. After the evaluation and final scoring of proposals is completed, the State shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-707(10)) to the eligible responsive and responsible Offeror, subject to Utah Code Section 63G-6a-707(10), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-902. Required to View Event Prerequisites Required to Enter Bid 05 April 2024 1. If received, a solicitation award does not constitute a binding contract. 2. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit. 3. All questions must be submitted through SciQuest during the Question and Answer period. 4. Offeror must guarantee its pricing for the period described in this RFP. 5. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section. 6. The proposed Scope of Work has been attached to this RFP in the Buyer's Attachment. 7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 8. To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section. 9. Offeror's Concession Fee proposals will be evaluated independently. 10. All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal. 11. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP. 12. Offeror must agree with the following in the event they are awarded a contract. 13. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. 14. Offeror acknowledges the requirements to submit a proposal through SciQuest. 15. Proposals must be submitted electronically, through SciQuest. 05 April 202405 April 202405 April 202405 April 202405 April 2024 Buyer Attachments 1. Claim of Business Confidentiality 12.7.20.pdf 2. Changing Your Time Zone 2022.pptx 3. Attachment A Terms and Conditions for Services (Agency Contracts) 4. Attachment B Concession Standard Terms and Conditions 3.28.23 (1).docx 5. Attachment C Scope of Services - Anasazi Food Concession RFP 3.6.24.docx 6. Attachment D Concession Fee Proposal Form - Anasazi Food Concession RFP 3.6.24.docx 7. Attachment E Concession Business History Information Form - Anasazi Food Concession RFP 3.6.24.docx 8. Interactive Score Sheet - Informational Only.xls 9. AS24-104 Site Visit Q&A Notes 4.1.24.docx 1 0. 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If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation. 1.2 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? 1.3 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list. 1.4 If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-120 & 902 for additional details. 1.5 Please upload information impacting Offeror’s responsiveness here. 1.6 Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 1.7 In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Offeror acknowledges that it has read and understands this question. 1.8 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension. Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.) 2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 2.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 2.6 Identify your firm's type of business. 2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)? 2.8 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah. Group 3: Vendor's Submission Instructions: 05 April 202405 April 202405 April 2024 3.1 Offeror/Bidder understands and acknowledges that if Offeror/Bidder accessed the "View as PDF" document available on the Utah Public Procurement Place Business Opportunities website and did not login to Offeror/Bidder's account in the Utah Public Procurement Place system, that Offeror/Bidder may not be viewing the entire the sourcing event and therefore may not be viewing the complete sourcing event requirements. Offeror/Bidder acknowledges that Offeror/Bidder has logged into Utah Public Procurement Place account and viewed the full sourcing event requirements including hyperlinks before submitting a response to a sourcing event. 3.2 Potential Conflicts of Interest. Vendor must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section. 3.3 If your firm is requesting parts of its proposal be protected please upload your Claim of Business Confidentiality Form here as well as your redacted proposal. 3.4 Any exceptions to the Terms and Conditions must be uploaded here in the format outlined in Prerequisites: Standard Terms and Conditions (Exceptions and Negotiations). Further, any vendor terms and end user agreements (EULAs) required by your firm must also be uploaded here in the format outlined in Prerequisites: Standard Terms and Conditions (Exceptions and Negotiations). If you are submitting exceptions you must also provide contact information of your firm's legal personnel (name, email, and phone #) for T&Cs negotiations. Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. If you have no exceptions or additions, upload a document stating "None" . 3.5 Offeror affirms that yes that pursuant to the Code of Federal Regulations 2 CFR 200.216 - Prohibition on certain telecommunication and video surveillance services or equipment, that none of the goods (including component parts) or services offered within its proposal are from the entity Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). 3.6 Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation. Group 4: Mandatory Minimum Requirements Instructions: 4.1 Identify the anticipated start date you can begin operations. 4.2 Provide evidence of a food handler's permit or the ability to obtain a permit prior to beginning operations. If you have a current license you can upload it in the Vendor/Supplier Attachment section of this solicitation. Otherwise, explain how / when you are getting your license. 4.3 Provide a prospective menu of food items that meets requirements as contained within the Scope of Services and includes anticipated pricing. 4.4 Offeror must attend in person the MANDATORY SITE VISIT at Anasazi State Park Museum at 460 N. Highway 12, Boulder, UT, on April 1, 2024, at 1:00 p.m. (Mountain Time). We will meet in the Museum. Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site Visits, mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a proposal. The meeting will begin promptly at 1:00 p.m. (Mountain Time). Any prospective offerors who arrive late to the meeting will not be allowed to submit a proposal. Failure to attend the site visit shall result in the disqualification of any offeror who does not have an authorized representative attend the entire duration of the mandatory site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit 4.5 Offeror must complete and upload Attachment D: Concession Fee Proposal Form. 4.6 Offeror must complete and upload Attachment E: Business History Information Form. Business history information should be provided for the Offeror AND any entity that will provide financial or management assistance. If the Offeror is not yet formed, provide a business history form for each Offeror-Guarantor. 05 April 202405 April 202405 April 2024