Record Storage and Shredding Services for South Central Alaska

From: Alaska(State)
started - 15 Jun, 2020 (about 2 years ago)

Start Date

15 Jun, 2020 (about 2 years ago)
due - 15 Jun, 2020 (about 2 years ago)

Due Date

30 Jun, 2024 (in 17 months)
Contract

Opportunity Type

Contract

Opportunity Identifier

N/A
Department of Administration

Customer / Agency

Department of Administration
110210, Juneau, Alaska 99811-0210

Location

110210, Juneau, Alaska 99811-0210
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10/03/2022 RECORD MANAGEMENT SERVICES, STORAGE, AND SUPPLIES MANDATORY FOR EXECUTIVE BRANCH AGENCIES NON-MANDATORY FOR POLITICAL SUBDIVISIONS Contract Term: July 1, 2019 through June 30, 2024 Renewals Remaining: One Five-Year Renewal through 2029 State of Alaska MA IRIS #: 190000261 The Off ice of Procurement and Property Management has established this mandatory use contract for the purchase of all record storage requirements for all executive branch agencies in the Anchorage area and non-mandatory for political subdivisions throughout the southcentral region of Alaska. Executive branch agencies outside the Anchorage area may utilize this contract if and when they choose. This contract does not allow the vendor to charge a set-up fee for new accounts. Location Vendor Contract Number IRIS Number Phone Number Anchorage Vital Records Control, LLC (VRC) 2015-9900-2413 190000261 (907) 563-7014 CONTRACT PRICING (Effective July 1, 2022) STORAGE BOXES Item # Description Price Unit G-1 Standard Record Center Box $4.02 Each RECORDS MANAGEMENT Item # Description Price Unit 1 Storage of standard record center box .39 Each 2 Storage of oversized or non-standard record center box 0.58 Per Cu Ft 3 Vault Storage 14.41 Per Cu Ft 4 Retrieval/Re-file of a single carton 2.31 Each 5 Retrieval/Re-file of a single file, tape, or disk 2.88 Each 6 Delivery/Pick up of a single carton 2.88 Each 7 Delivery/Pick up of a single file, tape, or disk 1.44 Each 8 Rush service, retrieval 5.76 Each 9 Rush service, delivery 21.61 Each 10 Minimum pick up/delivery charge 17.29 Each 11 Initial data entry of a new carton 3.24 Each 12 Initial data entry of a new file 1.01 Each 13 Destruction of all confidential and non-confidential paper documents .29 Per lb. 14-A Destruction of plastics, cd's, tapes, microfilm, and microfiche .84 Per lb. 14-B Destruction of cell phones and thumb drives 4.47 Each 14-C Destruction of hard drives 8.93 Each 15 Permanent removal of a carton 2.88 Each 16 Permanent removal of a file 1.01 Each 17 Hourly rate for services not listed 51.88 Per Hour 18 After hours surcharge 72.03 Per Hour NON-MANDATORY SHREDDING SERVICES 19 32 Gallon bin or console (120 lb. maximum) 30.15 Each 20 64 Gallon bin (240 lb. maximum) 60.31 Each https://www.google.com/search?source=hp&ei=zHeKXMbeDpKN0PEPv8WL0A8&q=vital+records+contro+alaska&btnK=Google+Search&oq=vital+records+contro+alaska&gs_l=psy-ab.3..0i13.7073.12664..12756...2.0..0.173.3891.0j27......0....1..gws-wiz.....0..35i39j0j0i131j0i10j0i13i30j0i22i30.rcci6xU6tmM 10/03/2022 Definitions of Records Management Services 1. Storage of Standard Record Center Box: This is the monthly fee for storing a standard record center box. Standard record center box is approximately 15.5” x 12.5: x 10.5”. This fee is per box. 2. Storage of Oversized or Non-Standard Box: This is the monthly fee for storing any box that is not the size of the standard record center box. This fee is per cubic foot. 3. Vault Storage: This is the monthly fee for storing items in the facilities vault. This fee is per cubic foot. 4. Retrieval/Re-file of a Single Carton: This fee is applied each time the state has a carton retrieved from or returned to the stack area. 5. Retrieval/Re-file a Single File, Tape, or Disk: This fee is applied each time the state has a carton retrieved from or returned to the stack area. 6. Delivery/Pick up of a Single Carton: This fee is applied when the pickup or delivery involves more than the six items allowed in the Minimum Pick Up/ Delivery fee. 7. Delivery/Pick up of a Single File: This fee is applied when the pickup or delivery involves more than the ten items allowed in the Minimum Pick Up/ Delivery fee. 8. Rush Service Retrieval: This fee is applied for each item that is delivered to a state office under the Rush Service Delivery. 9. Rush Service Delivery: This fee is applied to 90-minute delivery service for up to six boxes or ten files. The Rush Service Retrieval fee is also applied. 10. Minimum Pick Up/Delivery: This fee is for the pickup or delivery of up to six cartons or ten files at one office location. This fee does not include retrieval/re-file or initial data entry fees. 11. Initial Data Entry of a New Carton: This fee is for each new carton being sent to the records storage facility. This fee includes everything necessary to enter a new carton into the facility including but not limited to loading into the stack area and entering into the records storage tracking system. 12. Initial Data Entry of a New File: This fee is for each new file being sent to the records storage facility. This fee includes everything necessary to enter a new f ile into the facility including but not limited to loading into the stack area and entering into the storage records tracking system. 13. Destruction of All Confidential and Non-Confidential Paper Documents: This service includes the destruction of paper documents. This fee is per pound. 14-A. Destruction of Plastics, CD’s, Tapes Microfilm, and Microfiche: This service is for the destruction of material which shedding is not acceptable. 14-B. Destruction of Cell Phones and Thumb Drives: This service is for the destruction of cell phones, thumb drives and similar items. It does not include batteries for cell phones or other like items that may be considered hazardous. 14-C. Destruction of Hard Drives: This service is for the destruction of hard drives and similar items. 15. Permanent Removal of a Carton: This service is for cartons that are being permanently removed from the records storage facility. This fee is for the removal of the carton from the storage records tracking system. Retrieval and other fees may be applicable. 16. Permanent Removal of a File: This service is for files that are being permanently removed from the records storage facility. This fee is for the removal of the file from the storage records tracking system. This service includes hard drives, cd’s, microfiche and like items. Retrieval and other fees may be applicable. 17. Hourly Rate for Services Not Listed: The contractor must notify state agencies this charge is being utilized and provide a not to exceed estimate before the work begins. 18. After Hours Surcharge: The contractor must notify state agencies this charge is being utilized and provide a not to exceed estimate before the work begins. 19. 32 Gallon Bin or Console (120 lb maximum): This service includes the use of the bin or console, including delivery and pick up, as well as the destruction of the documents. 20. 64 Gallon Bin (240 lb maximum): This service includes the use of the bin or console, including delivery and pick up, as well as the destruction of the documents. For additional information, please contact the email listed below. State of Alaska Doa.dgs.purchasing.statewide@alaska.gov mailto:Doa.dgs.purchasing.statewide@alaska.gov

Dates

Start Date

15 Jun, 2020 (about 2 years ago)

Due Date

30 Jun, 2024 (in 17 months)

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Location

Country : United StatesState : Alaska