Correctional Facility Pavement Restoration

Page 1 of 3 PURCHASING DIVISION Joni Laming, Manager (616) 632-7720 purchasing@kentcountymi.gov SOLICITATION Solicitation Type Request for Proposal (RFP) Solicitation Number 5608 Description Correctional Facility Pavement Restoration Date of Issuance 3/4/2024 Inquiries Deadline Date & Time (local) 3/15/2024, 2 PM Due Date & Time (local) 3/22/2024, 2 PM Pre-Submission Conference Yes: Mandatory On-Site (attendance & sign in required) Conference Date & Time (local) 3/11/2024 9:00 AM Buyer Name Vander Tuin INTRODUCTION The Kent County Purchasing Division is soliciting proposals to mill and repave selected areas at the Kent County Correctional Facility highlighted on Exhibit A. Project consists of removal of pavement, installation of aggregate base as needed, compaction of base, fine grading, installation of new HMA pavement, and new pavement striping as needed. Work is to be performed during normal business hours Mon-Fri

8am-5pm unless preauthorized arrangements are made with Facilities. Once the project is started, work will be continuous until the point of completion. Kent County desires a completion date by July 31, 2024. Kent County, at its sole discretion, reserves the right to award to the Respondent whose response is deemed most advantageous to Kent County. Where price is a consideration, schedules, completion date, and life cycle costs will be utilized in evaluating this award. Kent County reserves the right to request additional information it may deem necessary after the submissions are received as part of the evaluation process. Dimensions, if furnished, are for general reference only and should be verified by Respondents. Kent County will award and contract for the goods and services in this Solicitation in an efficient and timely manner. In no event will notification of award be more than 45 days from the date of submission. The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County Purchasing Division website are incorporated by reference and shall be deemed to have the same force and effect as if fully set forth herein. Kent _] County https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action Page 2 of 3 MANDATORY PRE-SUBMISSION ON-SITE CONFERENCE Conference Date 3/11/2024 Conference Time (local) 9:00 AM Location Kent County Sheriffs Department Main Entrance, 701 Ball Avenue NE, Grand Rapids, MI 49503 (Refer to Exhibit B) A mandatory pre-submission conference is scheduled for this Solicitation. Attendee should arrive a minimum of 5 minutes before the conference scheduled date and time to sign-in. Attendee will not be allowed to sign in after the conference has commenced at mandatory meetings and is disqualified from participating in this Solicitation. The conference provides equal opportunity to seek clarifications and inspect the location (if applicable). Attendee shall have fully reviewed all Solicitation documents and correspondence prior to the conference. Attendee is responsible for taking meeting notes and shall be an employee or authorized reseller of the Respondent with requisite knowledge, skill, and abilities to participate. INQUIRIES Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the right to determine the response format or not respond, at its sole discretion. REFERENCES Provide 3 references of current/past customers who can verify the quality of products and/or services of similar size and scope your company provides. References may not include any current/past Kent County employees. BID BOND No Bid Bond is required if Respondents offer is less than $500,000. If the offer is withdrawn after Solicitation opening, Respondent may be removed from the Bidder's List (Vendor Registration) pursuant to Kent County Purchasing Central Purchasing and Open Market Procedures for Goods and Services section D.13 Failure to Perform Satisfactory. Each offer over $500,000 must be accompanied by a Bid Bond executed by the Respondent and payable to County of Kent for 5% of the total amount of the offer. Attorneys-in-fact who sign Bid Bonds, Payment Bonds or Performance Bonds must file a certified dated copy of their Power of Attorney. A certified check, bank draft, cashier's check, or negotiable U.S. Government bond (at par value) may be submitted In lieu of a Bid Bond. Personal checks are NOT acceptable. If requested, the Original Bid Bond must be received by the Kent County Purchasing Division within 2 business days of request. Bid Bonds of unsuccessful Respondents will be returned after the Solicitation is awarded. The Bid Bond of the successful Respondent will be retained until the contract is fully executed by all parties involved. https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action https://www.accesskent.com/Departments/Purchasing/vendor.htm https://www.accesskent.com/Departments/Purchasing/vendor.htm Page 3 of 3 PERFORMANCE AND PAYMENT BOND Each contract over $50,000 must be accompanied by a Performance Bond and a Payment Bond, each payable to the Owner (County of Kent) and each in the amount of 100% of the contract price with a corporate surety approved by the funding agency, for the faithful performance of the contract. INVITATION FOR BID/RFQ SUBMISSION Complete submissions must be received in the Kent County Purchasing Division on or before the due date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be considered. Submissions may be submitted electronically on the Bid Opportunities page of the Kent County Purchasing Division's website. Respondent must include a complete submission as 1 non-password protected PDF document. Respondent shall submit the Submission Form (Bid Form Response Form) posted on the Bids Opportunities page of the Kent County Purchasing Divisions website. Click the Submit Online icon to submit electronically or to print the Submission Form. Respondent must submit the Bid Bond with Submission Form. The time required to upload a submission may vary. Respondent assumes all risks associated with electronic submission, including all technological difficulties, and deems the County and its service provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's email. Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time. Submissions that deviate from the Solicitation specifications will only be considered if the deviations are clearly detailed and noted within the submission. In case of a dispute regarding the true intent and meaning of the specifications, the Countys interpretation will prevail. When a Solicitation states no alternates, no deviations are permitted. Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable offer for a period of 45 days from the due date/time. In the event the notification of award is not made within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of their submission. Submissions may only be withdrawn by written request if the request is received before the due date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy Centralized Purchasing 5(i)(2). 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