August 10, 2023 @

Request for Qualifications (RFQ) for Engineering/Architectural Services Cover Letter RFQ 2023-07 CDBG-MIT Program July 19, 2023 Re: Texas General Land Office ("GLO") Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) Program and State of Texas CDBG-Mitigation (CDBG-MIT) Coastal Resilience Program Dear Engineering Service Providers: Attached is a copy of the City of Port Lavaca's Request for Qualifications for engineering services. These services are being solicited to assist the City of Port Lavaca in its application(s) and project implementation of a contract, if awarded, from the CDBG-MIT of the Texas General Land Office (GLO). The City of Port Lavaca is considering applying for such funding to support activities in the City of Port Lavaca. Multiple contracts may be awarded as a result of this solicitation. The City will, in its sole discretion, determine the number of contracts awarded, and may decide not to award any contracts The submission requirements for

this proposal are also included on the attached Request for Qualifications (RFQ) form. Please submit a statement of qualifications to: Ms. JoAnna P. Weaver. P.E., City Manager City of Port Lavaca 202 N. Virginia Street. Port Lavaca, TX 77979 Email to: iweaver@.portlavaca.org The deadline for submission of proposals is Thursday. August 10, 2023 at 4:00 pm. Also, email a digital copy to jweaver@portlavaca.org. The City of Port Lavaca reserves the right to negotiate with any and all persons or firms submitting proposals. The City of Port Lavaca is an Affirmative Action/Equal Opportunity Employer. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit statements of qualifications. Sincerely, na P. "Jody'Weaver, P.E., Interim City Manager jweaver@portl:avaca.org 1 Ill. Evaluation Criteria - The proposal received will be evaluated and ranked according to the following criteria and using the rating sheet enclosed: Criteria Experience Work Performance Capacity to Perform Total Maximum Points 60 25 15 100 IV. For this RFQ, Respondent's qualifications will be evaluated and the most qualified Respondent will be selected, subject to negotiation of fair and reasonable compensation. • Upon the award of this contract, profit (either %/actual cost) must be identified and negotiated as a separate element of the price for anv contract in excess of $50,000.00. V. Submission Requirements • A copy of your current certificate of insurance for professional liability. • A statement of conflicts (if any) the proposing entity or key employees may have regarding these services. The statement should include conflicts, as well as any working relationships that may be perceived by disinterested parties as a conflict. If no potential conflicts of interests are identified, please state so. • System for Award Management. ConsultanUFirm is not debarred or suspended from the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that your company as well as the company's principal is not listed (is not debarred) through the System for Award Management (www.SAM.gov). Enclose a print out of the search results that includes the record date. • Form CIQ, (enclosed). Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person's employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFP and must be submitted with the response. • Certification Regarding Lobbying, enclosed in this packet. Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFP and must be submitted with the response. • Form 1295, (enclosed). Effective January 1, 2016, all contracts and contract amendments, extensions, or renewals executed by the City Council/Commissioners Court will require the completion of Form 1295 "Certificate of Interested Parties" pursuant to Government Code§ 2252.908. Form 1295 must be completed by awarded vendor at time of signed contract submission. Form 1295 is included in this RFP for your information. • Required Contract Provisions. Applicable provisions (enclosed) must be included in all contracts executed as a result of this RFP. VI. Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. - Small and minority businesses, women's business enterprises, and labor surplus area firms are encouraged to participate in this RFQ. If the awarded vendor is a prime contractor and may use subcontractors, the following affirmative steps are required of the prime contractor: 1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2) Assuring that small and minority businesses, and women"s business enterprises are solicited whenever they are potential sources; 3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women"s business enterprises; 4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. VII. Deadline for Submission - Proposals must be received no later than Thursday, August 10,2023 at 4:00 pm. Please submit one digital color copy of your proposal via thumb drive and 4 hard copies to the following address: 3 Ms. JoAnna P. Weaver, P.E., City Manager City of Port Lavaca 202 N. Virginia Street Port Lavaca, TX 77979 Any questions or requests for clarification must be submitted in writing via email to jweaver@portlavaca.org at least 3 days prior to the deadline. See the GLO's CDBG-MIT Action Plan for more information on the requirements and scopes of CDBG-MIT Program activities: https:l/recovery.texas.gov/files/programs/mitigationlcdbg-mit-submitted-plan.pdf 4 Texas General Land Office Community Development Block Grant - Mitigation (CDBG - MIT) Infrastructure Programs Description of Infrastructure Programs Below is a description of anticipated infrastructure programs that are eligible for funding through the Community Development Block Grant-Mitigation (CDBG-MIT) Program funded through the Texas General Land Office (GLO). The City of Port Lavaca received an allocation through the Regional Mitigation Program, and the contract awarded under this RFQ will be primarily focused on projects as part of the Regional Mitigation program. CDBG-MIT Program Descriptions: Hurricane Harvey State Mitigation Competition: Funds mitigation projects for Hurricane Harvey HUD MID and State MID areas. The State Competition is open to cities, counties, council of governments, state entities, special and service districts. Examples of projects include flood control and drainage improvements, infrastructure improvements, green infrastructure, public facilities, and buyouts. 2015 Floods State Mitigation Competition: Provide funds to cities, counties, Indian Trives, and councils of governments to address risks in the 2015 Floods HUD MID and State MID areas. Examples of projects include flood control and drainage improvements, infrastructure improvements, green infrastructure, public facilities, and buyouts. 2016 Floods State Mitigation Competition: Provide funds to cities, counties, Indian Trib es, and councils of governments to address risks in the 2016 Floods HUD MID and State MID areas. Examples of projects include flood control and drainage improvements, infrastructure improvements, green infrastructure, public facilities, and buyouts. Hazard Mitigation: Supplemental: The Texas Division of Emergency Management has called for, selected, and prioritized a variety of local mitigation projects through FEMA's Hazard Mitigation Grand Program (HMGP). This supplemental helps fund HMGP CDBG-MIT eligible projects that were selected but unable to receive funding in Hurricane Harvey impacted areas. Regional Mitigation: Each Council of Government (COG) impacted by Hurricane Harvey will be allocated funds. Each COG will develop a method of distribution (MOD) to allocate funds to local units of governments and Indian Tribes. The GLO encourages the prioritization of regional investments with regional impacts in risk reduction to develop disaster-resistant infrastructure including upgrading of water, Sewer, solid waste, communications, energy, transportation, health and medical infrastructure, and natural mitigation infrastructure. Coastal Resiliency: Provides Funds for a combination of green/ grey infrastructure, or non-structural CDBG-MIT eligible projects identified in the Texas Coastal Master Plan in the Hurricane Harvey HUD MID and State MID areas that enact long-term coastal resiliency. Counties, cities, navigation districts, port authorities, non-government organizations and state agencies are eligible to apply. Examples of projects include wetland protection, beach nourishment, and dune restoration, regional infrastructure improvements, and oyster reef enhancements. 5 CDBG-MIT HUD and State MID Areas PLEASE NOTE: Hazard Mitigation: Supplemental, Regional, and Coastal Resiliency Counties are TBD. If you believe you may qualify, please check the box for that program. 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